Job Description

• Responsible for the coordination, logistics and administration of business needs for the Skills Development portfolio through effective collaboration and stakeholder engagement.
• Assist the Program manager to ensure the delivery of strategic and operational Skills Development objectives.

Responsibilities
Administration and Coordination

• Provide overall administrative, logistical and operational support to the assigned Projects and Programmes (e.g. learnerships/bursaries)
• Plan & maintain Skills Dev training calendar to ensure L & D training schedule aligns with business needs.
• Assist in the vendor/supplier onboarding process.
• Collation of information for Training Committee meetings
• Assist with Pivotal grant applications
• Responsible for uploading, updating & maintaining of learner records on LMS and HR systems.
• Responsible for setting up of meetings and training sessions.          

Project Delivery and Support

• Responsible for learner intakes for relevant programmes and delivery of programmes.
• Responsible for the administration and coordination of learners for relevant programmes, inductions, check-ins.
• Responsible for coordination and delivery of relevant marketing and communication for skills development – e.g. Learnership feedback reports to Stakeholders, e-mailers, videos etc.
• Provide support for Skills Dev queries in the absence of the Skills Dev Manager.
• Planning, administration and coordination of relevant skills dev events (e.g. graduations and skills dev workshops).

Financial Administration

• Verification and processing of payments to ensure suppliers are paid timeously.
• Capturing and generating relevant reports for tracking of payments and invoices.
• Support the planning and tracking of the overall Skills Dev budget process.
• Support tracking and administration of skills levies for South Africa and foreign countries and flag inconsistencies and concerns.

Reporting and Research

• Assist in research for specific projects, service providers, and/or content to support SD Manager on the delivery of learning solutions.
• Assist in compiling and preparing relevant reports for approval/submission including annual and half year compliance reporting.
• Assist with adhoc collation and distribution of reports, including learner stats and confidential assessment feedback.
• Monthly learnership reporting to divisions
• Information gathering for board, half-year and annual reports.
• Pulling data for specific skills development reports
• Plan, execute and analysis of scheduled and unscheduled surveys.”             

Stakeholder Engagement

• Liaise and maintain relationships with various internal/external stakeholders as well as delegates in order to support the learning experience.
• Act as a point of contact to provide support to vendors, internal stakeholders & delegates for skills dev portfolio queries.
• Assist in all stakeholder engagements including presentations required by the SD manager and Group Head of Learning. 

Qualifications

• Bachelor’s or equivalent 3 year degree. (ISCED 6) 
• More than 3 years of experience in a similar role