(1001) Executive Personal Assistant – ExMan needed at South African Reserve Bank

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Manage and maintain the managers’ diaries, including making logistical arrangements for appointments and travelling commitments in liaison with relevant personnel.
• Receive, screen and respond to incoming telephone calls using own initiative and, where applicable, deal with queries and/or route calls to appropriate people.
• Prepare and edit correspondence, communication, presentations and other documents, and conduct basic research and analysis for this purpose, where necessary.
• Ensure that all incoming and outgoing correspondence (electronic mail or otherwise) is registered and filed in accordance with the File Plan of the SARB.
• Keep track of documents, maintain a registry, and compile weekly reports for follow-ups.
• Collate and coordinate project-based and other information.
• Review the operating practices in own area and implement improvements, where necessary.
• Maintain positive internal and external relationships on behalf of the managers, engaging with members of staff and other stakeholders at all levels of seniority.
• Create and maintain a contact database for the managers’ offices as well as a filing system in accordance with the SARB’s File Plan.
• Perform the day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the managers’ offices.
• Serve on relevant divisional, departmental and/or SARB-wide project teams based on experience, skill and ability.
• Execute any other tasks as instructed by the managers, as and when required.

Qualifications

Job requirements

To be considered for this position, candidates must be in possession of:

• a Matric certificate;
• a Secretarial Diploma or another relevant post-Matric qualification; and
• at least 6–8 years’ experience in a corporate personal assistant or equivalent environment, with experience in supporting executives.

The following would be an added advantage:

• a Bachelor’s degree (NQF 7).

Additional requirements include:

• proficiency in the Microsoft Office suite (Word, PowerPoint, Excel and Outlook);
• knowledge of administrative and clerical procedures;
• proficiency in English (verbal and written);
• secretarial expertise; 
• excellent typing skills;
• the ability to work independently and outside of normal working hours, when required;
• time management and quality assurance skills;
• analytical and problem-solving skills;
• planning and organising skills;
• the ability to work under pressure;
• organisational awareness;
• interpersonal skills;
• adaptability; and
• attention to detail.