Your Key Responsibilities:

As Internal Marketing Assistant:

• Manage bookings for all trades and daily updates of EDI
• Engage in telesales and canvassing for cargoes
• Handle client documentation and updates in LMS and Dynamics
• Monitor tonnages, manage shipments, and negotiate freight rates
• Prepare and submit reports on a monthly basis
• Application for acceptance of hazardous cargo/special equipment and stowage requests
• Correct ISO tank types to be updated
• Application for detention and demurrage requests
• Updating of export client stats for all trades 
• Prepare reports daily
• Prepare booking vs. allocation report
• Attend weekly marketing sales meeting
• Assist with compiling weekly sales meeting minutes
• Capture both import and export stats

As PA to the MD:

• Assist with organizational affairs, travel arrangements, and meeting minutes
• Manage accounts, reconcile statements, and handle office supplies
• Organize marketing conferences and assist with business operations
• Arranging travel, domestic, international flights, accommodation, and car hire for all branches, reconcile travel statements at month end  
• Arrange Visas if required
• Take minutes of managers meeting
• Typing of letters, emails
• Organise marketing conference, take Minutes at Conference, arrange gifts/transport and accommodation.

What’s in it for you?

• Become part of a company with decades of experience and a strong reputation in the shipping industry
• Gain exposure to diverse aspects of shipping and develop your skills
• Enjoy a supportive workplace with a comprehensive benefits package

What you will bring:

• Minimum 5 years in shipping and relevant courses preferred
• Fully computer literate in MS Office, Excel, Word, Outlook, and PowerPoint
• Excellent customer service and relationship management
• Familiarity with port restrictions and commodities
• Strong communication and admin skills with the ability to meet deadlines under pressure
• Minimum 5 years in similar position to Senior Executive Director