PURPOSE OF THE ROLE

• The purpose of the Buyers Assistant is to provide support to the National Procurement Manager and Category Buyers. Ensuring the smooth operations within the Procurement team.

KEY RESPONSIBILITIES

• Strategic support to the National procurement team, assisting in various support functions
• Managing the promotional timelines, ensure the procurement team deliver on time execution
• Collating and documenting the trading terms for the business, in conjunction with the National Procurement Manager
• Management of all GIM, Growth Overrider’s for the business, running reports and tracking income
• Maintaining the Private label Brand roll out process & timelines, nationally with assistance of the Marketing department teams, ensuring their compliance & execution.
• Assisting the Procurement team with the merchandising flows by format and by Cluster
• Maintain the category Data Integrity in accordance to the Hierarchy

OPERATIONAL PERFORMANCE AREAS

• Weekly updates to be provided on Private label timelines
• Assist in the reporting for supplier management to be ongoing with strategic quarterly reviews to be set up with larger suppliers
• Monthly planning on all promotional calendars to be structured and reviewed
• Manage supply base on DIFOT Reports – reports to be run and presented to category buyers
• Management of all supplier Data, to include Trading terms, Certification, private label agreements
• Monthly review tracker to be managed on all GIM related suppliers
• Assistance on buyer category flows & Planograms Implementation into the Econofoods Retail stores.
• Manage the Procurement teams Weekly REX updates
• Manage and control the Calendar meetings within Procurement
• Manage the new product listing process
• Manage the new supplier listing process
• General office admin and ad hoc duties as required by the department

Requirements
QUALIFICATIONS & EXPERIENCE

• Matric certificate or equivalent qualification.
• Diploma or Degree in Business, Supply Chain Management, Economics, or a related field (advantageous).
• Proven 2+ years of experience in Admin support in the category planning, demand planning, inventory management, or a similar role in retail or FMCG.
• Problem-Solving Abilities: Ability to identify challenges and develop practical solutions to address them.
• Interpersonal Skills: Excellent communication and collaboration skills to work effectively with cross-functional teams.
• Attention to Detail: Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

COMPETENCIES REQUIRED

• Building and maintaining relationships with strong interpersonal skills – living out the company values and unique HO HOLA culture. 
• Friendly, helpful, confident yet humble, and able to work well in a team.
• Ability to work in a highly competitive, fast past and dynamic environment.
• Ability to communicate fluently in English (written and verbal).
• Comprehensive knowledge of Microsoft.
• Strong communication skills.
• Accuracy and attention to detail.