RESPONSIBILITIES

Financial

• Ensure the appropriate minimization of creditors expenses.
• Contribute to the minimization of general expenses.

Client

• Ensure that all stakeholder (e.g., user, service provider) communication is accurate, timely, professional, and relevant.
• Build and maintain mutually beneficial relationships with internal and external stakeholders.

Business Processes

• Maintain accurate records of creditors’ information, including client details, amounts outstanding, and payment due dates.
• Monitor invoices received and ensure all documents (purchase orders, delivery notes, cost centers, etc.) are filed.
• Prepare creditors’ information for approval and process bi-weekly payments to suppliers.
• Administer payments according to the defined approval processes in line with the organization’s financial strategy.
• Ensure timely and complete payments to suppliers to adhere to service level agreements (if applicable).
• Keep others informed regarding payment progress, including required additional information such as payment dates and proof of payment.
• Generate reports and statements, reconcile creditors’ books weekly/monthly, and ensure completeness and timeliness of creditors’ information for further accounting processes.
• Monitor and input information related to cash flow.
• Reconcile commissions deposited to commission statements received and manage bookkeeping accordingly.
• Perform general accounts reconciliation tasks and bookkeeping (e.g., commissions deposited vs. commission statements received).
• Assist in audit preparation by making information available and resolving assigned audit queries.
• Keep accurate records of own activities.
• Contribute towards continuous improvement in own and team performance.
• Participate and contribute to ad hoc projects.

Learning and Growth

• Live the RBS way by committing to the organizational values.
• Ensure continuous self-development.
• Share information and knowledge with the team.

Requirements

MINIMUM EXPERIENCE, QUALIFICATIONS & SKILLS

• Certificate or Diploma in Accounting.
• Proficiency in Pastel (Evolution).
• Excellent communication skills (verbal and written).
• 3-5 years experience in a creditors/accounts payable function.