Accounts Payable Clerk needed at The Heineken Company

Save 4 weeks ago

Job title : Accounts Payable Clerk

Job Location : Western Cape, Cape Town

Deadline : November 07, 2024

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Key Requirements:

Perform transactional processing and administrative support of the Accounts Payable function, which include:

  • Verification of Invoice data to PO information
  • Processing of Invoices on SAPR/3 system
  • Review and Approve Invoices on Coupa portal for integration to SAP.
  • Reconcile allocated vendor (supplier) accounts per agreed KPI’s.
  • Review and follow-up on outstanding reconciling items.
  • Handling all queries via Service Now platform within agreed SLA’s.
  • Record keeping of weekly/monthly performance stats for KPI’s.
  • Attend relevant supplier meetings.
  • Engage with business units regarding invoice queries.
  • Risk Management & Governance and Compliance
  • Ensure compliance to Procure to Pay policies, procedures and contracts.
  • BSR (BEST Statement Reader) utilized to complete accurate reconciliations.
  • Daily processing of invoices and Reconciliations in Financial Accounting
  • Processing invoices through ReadSoft Process Director
  • Monitor and manage documents in Error in PD for AP
  • Follow-up on PO exceptions (missing GR, Price /Quantity mismatch) Resolve FI and Form approval issues.
  • Review, cross reference and reject duplicates.
  • Approve Invoices on Coupa platform to integrate to SAP.
  • Monitor, review, and action where required documents in Coupa (not in approved status)
  • Prepare and complete monthly creditors’ reconciliations for all applicable accounts.
  • Follow-up and resolve outstanding reconciling items
  • Effective resolution of vendor queries 
  • Vendor Invoice Age Analysis and Reconciliation performances
  • Review unpaid invoices.
  • Extract/create Stats for KPIs and save on MS Teams
  • Service Now: Perform effective query resolution and escalate where unable to assist or resolve.
  • Supplier engagements meetings where required.     
  • Drive continuous improvement in area of responsibility.
  • Optimize and improve systems and work processes to drive productivity and reduce cost.
  • Participate in benchmarking and process improvement initiatives to improve controls and make processes more effective/efficient.
  • Take responsibility for own development and contribute to team effectiveness.
  • Develop effective manager and peer working relations.
  • Take responsibility of own performance goals and personal growth

Qualification and experience:

  • Grade 12 with Maths and Accounting as subjects:
  • Additional tertiary education in Finance/Accounting will be to your advantage.
  • Minimum 1-3 years accounts payable or general accounting experience which include: experience in Creditors Function in FMCG company.
  • Knowledge of general accounting procedures
  • Experience in the following technologies will be given preference: SAP, Readsoft –Process Director and Coupa
  • Knowledgeable/experience using purchasing systems (ideally SAP, Readsoft, Coupa ), MS Word, Excel, PowerPoint and Outlook Strong Accounting skills
  • Professional approach and the ability to maintain good internal and external relationships. 
  • Strong internal and external customer service. 
  • Team Orientation: Ability to work within a team and demonstrate willingness to participate in and learn other team responsibilities.
  • Experience/Ability to process high volume entries within agreed time limits.
  • Strong problem-solving skills
  • Excellent communication skills
  • Ability to organize, prioritize, and accomplish multiple tasks rapidly with attention to detail

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

  • Accounting / Financial Services  jobs