KEY RESPONSIBILITIES

Business Performance

• Perform the cashbook and accounts payable function including processing of invoices, preparing and loading payments, as well as approving payments in Fraxion.
• Processing and reconciling the relevant bank statement and bank account.
• Ensure payments are made according to agreed terms for all suppliers timeously.
• Payments to be allocated to vendor accounts on a daily basis.
• Perform supplier reconciliations on a monthly and weekly basis.
• Manage disputes with suppliers and ensure all queries / enquiries on creditors accounts are addressed timeously.
• Keeping record of all correspondence and discussions relating to vendors via telephone, fax and email.
• Assist and processing of the stationery ordering for office requirements.
• Assist in the cash flow forecasting process.
• Prepare various general ledger reconciliations.
• Perform administrative tasks, such as company telephones, printers, travel-related queries and requests, motor fleet, etc.
• Perform risk assessment & management of new and existing accounts including credit application, checks and opening new accounts on Syspro and Fraxion.
• Prepare various month end reports for management accounts.
• Assist in providing explanation for variances between actual vs budget.
• Ad hoc work as required Month-end/System Maintenance.
• Closing of Cashbook, accounts payable Package and reconciling the sub-module to the general ledger.
• You must have the ability to work within a team as a cooperative member who contributes, and most certainly the ability to hit the ground running picking up the tasks required of them with ease.
• Processing and maintaining monthly Journals.

Leadership

• Manage own personal development through your PDP (Personal Development Plan). Request training and feedback on performance and strive to improve based on these interventions.
• Adhere to the company’s values.
• Take personal responsibility for all issues facing the department, work as a team and mentor/coach new employees as required.
• Communicate with your line manager regularly and make recommendations on improving efficiencies in the department.

REQUIREMENTS/QUALIFICATIONS

• Finance diploma or relevant qualification would be advantageous.
• Minimum 2 years’ experience in Accounts Payable/Cashbook/Fraxion experience
• Previous accounting related experience in understanding basic Bookkeeping Function.
• Knowledge of accounting systems. Previous experience with Syspro ERP would be advantageous
• High level of computer competency and literacy, including Microsoft Office programs (MS Word and Excel)
• Experience in on-line banking systems
• Strong persuasive, communication and interpersonal skills
• Ability to maintain high level of accuracy and attention to detail
• Analytical and problem-solving skills
• Good planning and organizing skills
• Ability to act and operate independently with minimal daily direction to accomplish objectives