Accounts Receivable Clerk needed at G4S

Main Purpose of Position

• To ensure accurate & timeous processing of invoices and payments in compliance to company policies and procedures.

Main Responsibilities

• Compliance with Group Financial Policies and procedures applicable to Accounts Receivable relating to Invoicing, Credit notes and Customer Statements
• Timeous and accurate processing of contract and sundry invoicing as per billing schedule or as per upgrade / downgrade / escalation.
• Initiate and maintain customer master data changes and inform and monitor approval in terms of the Approval Matrix / DOA.
• Invoices raised by the 15th of each month for the following period, checked for accuracy and authorized. 
• Statements compiled, and delivered together with invoices to customers by not later than the 25th of each month. 
• Timeous and accurate processing of contract and sundry credit notes, delivered together with updated statements to customers.
• Compliance with Group Financial Policies and procedures applicable to Accounts Receivable administration
• Retention of minutes of customer meetings with relevant stakeholders impacting on Accounts Receivable. 
• Correct allocation of payments on the financial system, processing deposits received as per daily bank statements.
• Initiate, capture and / or amend all client and insurance policy information in SAP for the purposes of billing.
• Initiate and maintain debit order batches on the EPS.
• Customer liaison
• Facilitate the collection of overdue payments, contacting all customers identified in arrears of 30 days on the AR Age Analysis on the 5th working day of each month to establish and resolve reasons for nonpayment. 
• Transmit / deliver a 7 day letter of demand to all customers in arrears of 1 day, escalated to Financial Manager as per SOP in all instances that positive responses are not received from customers.
• Initiate policy cancellation if outstanding premium is not received within the 7 – day grace period
• Reporting
• Provide portfolio movement data to the Finance Manager by the 3rd of each month for BPC Reporting purposes.
•  Health and Safety 
• Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks 
• Report all safety incidents to the relevant people 
• Discuss all safety incidents on all levels 
• Follow-up on any activities assigned through safety 
• meeting/committee/representative/management 
• Attend safety education and refresher programmes 
• Comply with safety policies and procedures at workplace
•  Distribute safety information as and when required

Qualification and Experience

• Grade 12 and or relevant qualification (e.g Accounting related / Bookkeeping) 
• 1 – 3 years relevant experience
• Good working knowledge of Excel

Skills and Attributes

• Computer literate – ability to work on Excel and Google Suite
• SAP
• Communication (written and verbal) 
• Sharing and cooperating 
• Work under pressure 
• Dealing with changing circumstances 
• Attention to detail 
• Delivering great customer service