​Admin and Secretariat Support to Senior Manager: Legal Services needed at Private Security Regulatory Authority

Requirements: 

• National Diploma in Business Management, Business Administration, Office Administration, Office Management and Technology, Management Assistance, Public Management, Public Administration or an equivalent qualification 
• Coupled with 2-3 years’ experience in providing secretariat, clerical, and administrative support to management 
• A Certificate in Secretarial services will be an added advantage 
• Recognition of Prior Learning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process.

Key Performance Areas: 

• Professional Support: Provide high quality and professional support to the Senior Manager so that they have access to dedicated, effective, and efficient secretarial and administrative services at all times. 
• Meetings, Appointments, Events and Functions: Plan, arrange, organise and coordinate appointments, meetings, events, functions and other engagements, as required by the Senior Manager. 
• Office Administration: screening, managing and directing all telephone calls and visitors in a professional and welcoming manner. Taking concise, accurate and timeous messages when necessary. Providing correct and reliable information when assisting callers and visitors with general enquiries/queries.  
• Incoming and Outgoing Correspondences: Sort and route incoming and outgoing correspondence and mail of the Senior Manager so that there is no backlog. 
• Typing Services: provide a high quality and accurate typing service to the Senior Manager. 
• Office Management Services: Provide office management services to ensure that the Office of the Senior Manager has all necessary office policies, procedures, processes, and systems in place. 
• Document Management System: Establish and maintain a reliable, effective, and efficient filing, information and documentation retrieval system/management for the Senior Manager within the filing protocol of the Office to ensure that documents are filed timeously and accurately in the Office and that the Senior Manager has access to correct and up-to-date files as and when requested. 
• Shared Administrative Support: Ensure the provision of a shared administrative support function within the office to ensure a credible and effective administrative support service is provided to staff at all times.