Admin Assistant needed at Crew Life at Sea

Key Responsibilities:

• Provide administrative support to the management team, especially document collection.
• Maintain accurate records and databases, ensuring all information is up-to-date and easily accessible.
• Handle incoming and outgoing communication, including emails and phone calls.
• Handle confidential and sensitive information with discretion.
• Gather and organize all necessary documentation from new candidates.
• Facilitate the onboarding process for new candidates, ensuring a smooth transition and compliance with all required protocols.
• Continuously monitor and report on the progress of new crew members, providing updates and addressing any issues that arise.
• Maintain meticulous records of all information throughout the recruitment and onboarding processes, utilizing spreadsheets to track data accurately.
• Assist one of our recruiters with various administrative tasks related to candidate management and placement.
• Provide additional assistance with various recruitment needs as required, ensuring the efficient and effective operation of the recruitment team.

Qualifications and Requirements:

• High school diploma or equivalent
• Additional qualifications in office administration or related field or proven experience as an administrative assistant or in a similar role is essential
• Excellent organizational and time-management skills
• Meticulous attention to detail 
• Fast Learner
• Computer Literate
• Strong communication and interpersonal skills
• Ability to multitask and prioritize tasks effectively
• Problem-solving abilities
• Ability to maintain confidentiality and handle sensitive information