Admin Controller – Polokwane needed at RCL Foods

Job Description    

• Vector Logistics, a division of RCL FOODS, a progressive and constantly growing company and we welcome passionate and ambitious individuals that are constantly looking beyond what’s now to co-create what’s next.
• Vector Logistics is seeking an Admin Controller – Finance to join our Vector Logistics Division in Polokwane. The role will be reporting into the Regional Finance Manager.

Minimum Requirements    

•  Minimum B.Com Accounting/Management Accounting majors or equivalent degree
•  5 years management accounting experience – critical
• Management / Supervisory experience – 5 reports
• Some experience/exposure in an FMCG environment, preferably in logistics
• SAP Experience 

Duties & Responsibilities    
Strategy Operationalisation

• Work in conjunction with the Logistics Manager to find opportunities to promote and drive cost saving initiatives
• Work closely with the cross functional teams to ensure the delivery of an integrated supply chain benefit.
• 3rd party contract management. Ensure contract SLA is adhered to at all times
• Manage ad hoc projects as assigned by the Regional financial manager.

Adherence to policies and standards

• Assist with the administration of HACCP and Health & Safety.
• Internal audit support and compliance with Vector policies and procedures. Ensure smooth running of yearly audit through proper preparation.
• Ensure admin findings are corrected and process updated.
• Management of disaster recovery policies and procedures.
• Maintaining Sustainability registers and reducing waste.
• Ensure procedures and items in admin controller’s checklist are consistently adhered to
• Ensure local tax structures are adhered to

 Monthly Reporting

• Compile monthly commentary on month’s performance
• Conduct the cost variance analysis by investigating major variances against budgets, targets and prior years.
• Compile appropriate reports that highlight issues to management based on findings.
• Monitor capacity utilisation of major assets across the business and provide feedback to senior management regarding under/over capacity situations and possible capex or lease requirements.
• Compile and analysis various reports for the month-end pack as well as other ad hoc reports and presentations for leadership and Exco meetings.

Budgeting/Capex

• Assume responsibility for compiling key aspects of the annual financial budget.
• Ensure adherence to set deadlines and timeframes as agreed by the Business
• Gather information for analysis and interpretation.
• Plan and allocate tasks and monitor progress according to set timelines and ensure feedback to Senior Management.
• Ensure all budgeted capex’s, when spent is correctly processed for management approval with backing motivations

Cost Control

• Analyse costs against budget/forecast and investigate variances on a monthly basis.
• Continuously consider cost saving opportunities or areas where waste/inefficiencies can be eliminated and influence corrective action by line management.

Stock Management

• Print reports before stocktake
• Oversee the physical count of stock
• Review, investigate all discrepancies and implement corrective action as and when required.
• Ensure all stock GRV‘d into SAP correctly and GRIR process is completed within the required timeframe.
• Provide the necessary information and actions taken with regards to weekly/monthly stock adjustments.
• Manage Chep pallet and crate position linked to KPI requirement’s.

 Trip Recon and claims

• Ensure trips are reconciled, claims are investigated and finalised within the allocated timeframe.
• Liaise with other departments to ensure POD’s are collected for all shipments.
• Liaise with Debtors and SO to ensure queries for depot are resolved timeously.

Information and Data Management  

• Ensure team members accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision making.
• Share relevant data with management teams to enable reliable business decision making
   

Team Supervision

• Lead subordinates towards meeting strategy and targets through regular communication and utilisation of full organisational talent management tool set.
• Conduct performance appraisals and supervise team succession and resource planning.
• Provide and schedule training based on team members’ development requirements and legislation.
• Coach and support team members where necessary to achieve objectives.Manage the employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
• Build a high energy team to deliver accurate financial reporting and a culture of corporate governance compliance.
• Manage the activities of the team and ensure internal customer service requirements are met.
• Manage leave and general time management issues in line with organisational deliverables.