Administration Assistant needed at AVI Limited

• We’re seeking an Administration Assistant to drive success at AVI Field Marketing Shared Services Division in Bloemfontein. This role will provide administrative, financial, and reporting support to the Field Marketing team, ensuring accurate data management, expense tracking, and effective coordination across departments.                 

Reporting Structure:

• Reports to: Regional Operations Manager

Key Areas of Impact:

• Capture and voucher purchase orders; allocate expenses accurately
• Track, analyse, and report on departmental charges vs. budget
• Input and analyse daily, weekly, and monthly budgetary expenses
• Compile sales reviews, cycle briefs, and sales reports (daily/weekly/monthly)
• Maintain regional master data and control promotional free stock
• Compile and capture expenses and provide feedback on expense reports
• Manage and update the asset register, including disposals
• Prepare PowerPoint presentations
• Process purchase and sales orders
• Report incidents and conduct vehicle checks
• Generate daily sales and service level statistics by area, product, and customer
• Assist with sales target compilation and customer interaction
• Support Field Marketing ASM and Key Account Managers
• Oversee POS materials, uniforms, and company vehicle records

What It Takes to Succeed:

Experience that set you up for success:                       

• A minimum of three (3) years administration experience in an FMCG environment is essential

Qualifications & Certifications that will contribute to your success:

• A completed Grade 12 / Matric is essential

Additional Requirements that will enhance your impact for success:

• Solid understanding of HR policies and procedures
• Clear knowledge of the full payment process
• Proficient in capturing and following up on purchase orders
• Strong grasp of cash book operations (credits, debits, returns)
• Familiarity with petty cash handling and reconciliation
• Knowledge of the order capture process and discount application
• Computer literacy in MS Office and Outlook
• Working knowledge of SAP

Deadline:17th August,2025