3 days ago
Job title : Administration Clerk – Boksburg
Job Location : Gauteng, Boksburg
Deadline : August 03, 2024
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ROLE RESPONSIBILITY:
Office Function
- Day to day admin function at branch
- Stationery and grocery ordering, issue & stock taking
- Follow up and resolve order and delivery problems
HR Function
- Maintaining office leave planner (and leave form file)
- Easy Roster time capturing
- Easy Roster Administration and consolidation of all departments times
- Check Earnings Analysis for salary correctness.
- Maintaining an accurate filing system, ensuring all Personnel records are in place, including personal data, tax information, attendance records, and other benefit information.
- Maintain HR related correspondence,
- Provide information during auditing, and
- Collate upload accident reports COID sites and submit forms.
- Keep track of changes in employee status. This includes employee transfers, wage and benefit changes, address changes, license or certifications and reason for termination.
- Compliance with WCA requirements wrt:
- Completion of forms and submission
- Company reporting requirements
- Follow-up on progress of claims on-line (COID)
- Compliance with NBCRFI requirements wrt:
- Submit leave forms and sick leave to NBCRFI
- Administration of Leave/Sick leave and Wellness Fund.
- Check the VIP clocking times on a weekly basis to ensure correctness, and place the times in a visible area for the Operational staff to check and verify.
- Check the Earnings Analysis on a monthly basis to check the correctness thereof before the employees are paid (Check Unpaid Absences, Overtime and deductions)
Fleet Management
- Maintain accurate records for all vehicles with regards to:
- Accidents
- Distribution and monitoring of Fuel Cards
- Driver’s license records
- Maintenance records of vehicles
- E-tags
- Ensure all records are filed in a suitable and orderly manner
- Liaison with Transport providers with regards to all leased vehicles
- Ensuring all vehicles licenses are up to date.
Creditors Function
- Ensuring accuracy of invoices and deliveries
- Capturing of all invoices on SAP
- Liaison with Head Office with regards to payments of creditors
General Function
- Maintaining an effective and up-to date filing system for hr, fleet and accounts
- Admin related Ad-hoc requests. Any other function that may be asked of you from time to time that may not be within your scope of work.
Health and Safety
- Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.
- Participate in safety forums created by company for example safety meetings and safety talks
- Report all safety incidents to the relevant people
- Discuss all safety incidents
- Follow-up on any activities assigned through safety meeting/committee/representative/management
- Attend safety education and refresher programmes
- Comply with safety policies and procedures at workplace
- Distribute safety information as and when required
- Wear protective clothing all the time
THE IDEAL CANDIDATE:
Minimum Qualifications and Experience
- Matric
- Minimum 2 years Office Administration experience
- Computer literacy e.g. MS office, time management system, SAP or related
Knowledge, skills and attributes
- G4S Policies and Procedures
- General administration
- Human Resources
- Communication
- Computer Literacy
- Time Management
- Accuracy and attention to detail
- Deliver great customer service
- good judgment, attention to detail and confidentiality
- Supporting and Working with Others
- Acting Professionally
- Work under Pressure
- Meeting deadlines
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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