Administration Clerk – Durban needed at MIBCO

Duties and Responsibilities

• Stationery and consumables procurement and administration
• Conducts monthly stock taking for stationary and office supplies, ensuring acceptable stock levels to support operations
• Administration of asset register in compliance with MIBCO policies and procedures
• Maintain a comprehensive and updated filing system for all Council tools of trade [vehicles, phones, laptops, 3G/4Gs]
• Obtains quotes for stationery, consumables, services and repairs in line with the MIBCO Procurement Policy and the Delegation of Authority Framework within the approved Regional Budget
• Raises purchase orders on the MIBCO Sage X3 system for approval by the Regional Secretary in line with the MIBCO Procurement Policy and the Delegation of Authority Framework
• Prepares and administers Accounts payments- delivery notes, purchase orders, submission of invoices to SSC Finance for payment in line with the Procurement policy.
• Requests proofs of payment from SSC Finance as and when needed, and sends same to service providers as well as keep copy on file
• Administers service level agreements in compliance with Procurement policy
• Responsible for arranging building maintenance and repairs as and when required for all MIBCO KZN offices
• Verification of vehicle log sheets, tracking trip reports and escalating to Regional Secretary
• Reports IT and Mibco telephone system faults to BI and monitor progress and provide feedback regularly
• Maintains the regional supplier database
• Prepare vehicle licence forms
• Welcome and assist visitors
• Liaising with outstations
• Assist with arranging catering for staff functions and other meetings
• General adhoc administrative duties

Knowledge/Experience/Skills/Requirements

• Above average verbal and written communication and listening skills
• Ability to build strong effective relationships
• Must have good analytical skills with attention to detail
• Must have good conflict handling skills
• Strong persuasion skills
• Report writing skills
• Above average administration skills
• Strong organizational and planning skill

Requirements

Qualifications

• An appropriate Grade12 Certificate and /or equivalent academic qualification
• Tertiary qualification in office administration or related will be an advantage
• The ability to communicate in English is essential
• Must be able to handle own correspondence
• In possession of a current valid driver’s license (advantageous)
• Advanced Computer literacy (Word And Excel)