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Administrative and Financial Officer needed at Stellenbosch University

Job title : Administrative and Financial Officer

Job Location : Western Cape, Stellenbosch

Deadline : April 07, 2024

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Duties

  • General office administration and management (maintenance, office, and kitchen supplies, etc);
  • Performing general reception duties, including receiving guests and couriers;
  • Financial administration, processing, reconciliation and recordkeeping;
  • Bookings, processing and logistical coordination of travel bookings, meetings, and seminars;
  • Assisting with coordination, compilation of financial reports and records;
  • Welcoming new staff and supporting staff with IT, access cards and other enquiries;
  • Managing contact lists and collating staff information for website;
  • Acting as contact point for all staff enquiries;
  • Maintaining and updating the asset register;

Academic publications: 

  • Website updates and annual reporting on theSU system and Mendeley; 
  • Liaising with researchers to ensure complete records, including lists and e-copies of all publications and publisher information of the peer review process where applicable.
  • Performing further ad hoc tasks related to supporting the Centre.

Job Requirements        

  • A relevant post-matric qualification (NQF 6 in finance, administration, or a related field);
  • At least three years’ financial administration experience in a higher education environment;
  • Strong computer proficiency in the Microsoft Office package (Word, Excel, and Outlook);
  • Experience in the use of the OCF financial system in the higher education environment, as used by various universities in South Africa;
  • Excellent verbal and written communication skills in English;
  • Strong interpersonal and organisational skills;
  • The ability to perform under pressure, work independently and apply own initiative; 
  • Independent, responsible, problem-solving, and a collaborative working approach;
  • Methodical and detailed planning and reporting skills;
  • The ability to manage complex tasks;
  • Proven organisational skills;
  • Must pro-actively take responsibility and action;
  • The ability to communicate in a multi-lingual environment;
  • The ability to work independently and apply own initiative;
  • A strong disposition towards learning.

Recommendation

  • A relevant bachelors degree in any field;
  • Knowledge of SU’s central financial and personnel systems (e.g., SUNFin, Tera Term, and Oracle);
  • Knowledge of SU’s financial policies and procedures;
  • Experience working in a research support role.

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

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