Responsibilities:

It is anticipated the Administrative and Human Resources Specialist will conduct the following tasks in addition to any other responsibilities assigned by the Deputy Chief of Party- Operations:

• Manage Human Resource (HR) operations, ensuring compliance with HR rules and regulations.
• Lead/coordinate the entire employment cycle, including the recruitment process, interview and vetting processes, onboarding, and orientation.
• Partner with program staff to understand skills and requirements for targeting successful candidates; filter candidates to propose a pool of highly qualified applicants.
• Lead the development of employee retention programs and embed diversity and inclusion into talent, learning, recruitment, engagement. Coordinate the performance evaluation process.
• Developing employment agreements, manage local benefits enrollment, and ensure all inquiries and challenges employees face regarding their insurance are handled on time.
• Coordinating staff training and establish staff development plans based on staff appraisals and evaluations.
• Provide oversight on updating personnel files and other related HR documents, including employment agreements, amendments, timesheets, calendar holidays, and leaves.
• Plan and track anticipated administration activities related to project office operations.
• Arrange for and oversee the maintenance of office equipment and repairs for office space.
• Provide support for submission of documents, tracking of correspondence, distribution of supplies and material for training activities to the project’s technical team.
• Perform other reasonable duties as assigned by the Director of Operations.

Minimum Qualifications Required:

• University degree in Human Resources or another related field.
• Minimum of 3 years’ experience in administrative and operational positions or 8 years in a relevant field, preferably with USAID and/or other donor funded programs.
• Proficiency in Microsoft Office applications; experience with Salesforce desirable.
• Excellent communication and teamwork skills with demonstrated experience working collaboratively in a multidisciplinary and multicultural environment.
• Demonstrated leadership, integrity, and ability to work under pressure, meet tight deadlines, and coordinate across multiple countries.
• Possession of a valid driver’s license desirable.
• Fluency in English (written and oral). Fluency in Portuguese would be beneficial.
• Current authorization to work in South Africa is required at the time of application.