Administrative Assistant-071-036 needed at PPECB

Job Description
The successful candidate will be responsible for:

• Providing administrative support to external and internal clients
• Data base administration and ensure timeous capturing on the information system
• Comparing of information on different databases
• Document and administrative control according to standards
• Timeous recording of information on Navision and ERP
• Ensuring adherence to internal business processes, procedures and policies
• Implementing internal controls to ensure Business, Financial and Human Resource compliance
• Assist with general administrative tasks including reports and statistics.
• Training and development of self and seasonal temp administrators.
• Supporting Regional Administrators 
• Reception duties

Job Requirements

• A Grade 12 certificate or equivalent qualification
• A minimum of 2 years relevant administrative experience within the PPECB
• Knowledge of PPECB’s ERP systems both F&O and CE
• Knowledge on PPECB’s Titan system
• Knowledge on PPECB’s BI, OIS and back-end systems would be advantageous.
• Administrative knowledge and experience in both value streams within the PPECB
• Administrative knowledge on capturing cold chain documents, billing vessel files, timesheets, capturing inspection documents, queries and credit notes, including Cold chain Titan and PI Titan verification and validation.
• Knowledge on PPECB’s procurement processes
• Proficiency in Microsoft Office 365: Word, Excel, Outlook, Teams, SharePoint
• Good numeric skills with track record 
• Basic experience in accounting would be advantageous.
• Certificates in computer training would be advantageous
• Knowledge of the perishable industry and regulatory environment, risk management and ISO principles.
• Proven track record of taking ownership enabled by responsible and accountable behaviour
• Adapting and responding to change
• Following instructions and procedures

Physical and other 

(Essential)

• Good health – able to sit for extended periods. 
• Working with People 
• Applying Expertise and Technology
• Adhering to Principles and Values
• Writing and Reporting 
• Delivering Results and Meeting Customer Expectations 
• Following Instructions and Procedures 
• Adapting and Responding to Change 
• Achieving Personal Work Goals and Objectives

(Desirable)

• Persuading and Influencing 
• Relating and Networking 
• Presenting and Communicating Information 
• Learning and Researching 
• Coping with Pressures and Setbacks
• Entrepreneurial and Commercial Thinking