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Administrative Assistant Evaluation and Accreditation needed at UMALUSI

Job title : Administrative Assistant Evaluation and Accreditation

Job Location : Gauteng, Pretoria

Deadline : April 06, 2024

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Reference Number

  • E&A/02/02

Requirements

  • NSC, NC(V) Level 4, SC, SC(Amended) or equivalent NQF Level 4 qualification with language(s). 
  • A minimum of 2 years’ general office administration in an educational environment will be an added advantage. 
  • Excellent English communication skills (written and verbal). Strong computer skills. 
  • Knowledge of principles and practices of basic office management. 
  • Ability to implement administrative and logistical requirements for projects, seminars, workshops and meetings. 
  • Ability to work independently and in a team.

Duties

  • Support the implementation of the operational plan of the unit. 
  • Provide support in the work of the unit including, but not limited to, planning of workshops, projects and meetings 
  • establishing and maintaining an effective filing system (electronic and hard copy) in line with the Umalusi file plan 
  • preparing meeting documents, managing incoming and outgoing emails, photocopying. 
  • Use of the MIS for assigning tasks to contract staff 
  • Processing and tracking of claims and liaison with the finance unit. 
  • Logistical arrangements and preparation for meetings and related activities. 
  • Preparing travel arrangements and liaising with the travel agencies for flight bookings, accommodation and car hire according to applicable and related policies. 
  • Tracking of budget 
  • Managing electronic databases 
  • Taking minutes at meetings, typing and distributing these to the relevant parties.
  • Managing the flow of documents in and out for the relevant sub-units. 
  • Screening telephone calls, recording messages and responding to queries.

How to Apply for this Offer

Interested persons may visit the Umalusi website to download the application form.

Application form and CV must be forwarded to the following email address: [email protected] 

Umalusi is an equal opportunity and affirmative action employer, and all appointments will be made in accordance with the organisation’s Employment Equity Plan to promote its representivity (race, gender and people living with disability). 

Correspondence will be limited to shortlisted candidates only. Umalusi reserves the right not to appoint.

Failure to attach all the relevant documents and incorrect completion of application form will result in your application being disqualified. 

Any applications received after the closing date will not be considered.

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