Administrative Assistant III (P11) (Facilities Management: Department of Transport and Logistics) (Re-advert) Job at University of Johannesburg

Job Description:

• To perform administrative and office assistance to the management team. The department renders a UJ Vehicle Fleet Service to all Campuses – with internal fleet, departmental vehicles, and external rental companies.

Responsibilities:

• Providing administrative assistance to the Department’s management including the Director.
• Provide administrative duties to management within the department including calls and diaries.
• Accurate and timeous meeting minutes /documentation.
• Prompt and efficient handling of telephone calls, incoming and outgoing correspondence.
• Ensuring enquiries and queries are handled timeously.
• Arranging weekly and monthly meetings, as and when required.
• Draft the agenda, take and circulate minutes.
• Responsible for filing and reports, stationery, monthly budget reports etc.
• Handle queries.
• Loading of I-Proc’s timeously.
• Ensuring that the required beverages are always stocked and available.

Minimum requirements

• A National Diploma in Transport, Logistics, Supply Chain or Operations Management (NQF 6).
• Three (3) to five (5) years of job-related experience.
• Three (3) to five (5) years’ experience in the logistics environment handling fleet.
• A valid code 8 driver’s license.
• Must be computer literate in MS Office and Visio.
• Knowledge of Typing reports, contracts, letters, memorandums, in MS Word.
• Knowledge of electronic and hard copy recordkeeping.
• Knowledge of data recording and analysis reporting.

Recommendations:

• Working experience with Oracle system.
• Knowledge and experience in Transport and Vehicle Fleet operations, with the other tasks listed in a similar Higher Education environment or in the Private Transport Fleet environment sector is an added advantage.

Competencies and Behavioural Attributes:

• Excellent written, verbal, listening and interpersonal communication skills.
• Ability to work under pressure towards a deadline.
• Working cooperatively in a teamwork environment.
• Being reliable, responsible, and punctual.
• Fluency in English (written and spoken).

Deadline:24th April,2026