Administrative Assistant Job at University of Cape Town

• The main purpose of this position would be to offer full administrative support to the undergraduate and postgraduate Geomatics programmes and staff. The profile of the work requires a moderate to high level of interpersonal skills, communication, multi-tasking, understanding university policies and processes associated with academic administration, finance, independent thinking and a creative work attitude.
• The successful candidate will be an individual who has demonstrated the ability to work independently and as part of a team, ability to be flexible and use initiative, the ability to work under pressure and think on their feet in a higher education environment.

Requirements for the post:

• NQF 4, plus relevant NQF 6 qualification
• At least 3 years' relevant work experience within the academic administration field of a Higher Education Institution or similar;
• Experience in undergraduate and postgraduate administration processes using PeopleSoft, or similar academic admin processing systems;
• Sound knowledge of scheduling of classes via PeopleSoft;
• Excellent organisational, planning, interpersonal skills and effective communication skills both written and verbal;
• Effective time-management skills, ability to organize, prioritize and multi-task; ability to work independently but also work collaboratively as part of a team, be self-motivated and take initiative;
• Ability to constructively engage with internal and external stakeholders; to work under pressure and work to competing deadlines without compromising quality assurance
• Sound knowledge and experience of HR appointment processes and finance in a high education institution
• Proven computer literacy in the use of Ms Word, Powerpoint, Adobe Acrobat, Internet, email, Excel, Ms Teams, as well as the use of Amathuba/Vula or similar learning platforms;
• Sound knowledge of University academic administration and finance policies and procedures
• Experience in working with eRA is advantageous

Key responsibilities include:

• Providing full administration support to the Geomatics programmes and staff, this is not limited to, but includes the full process of admissions, registration, handling student and external stakeholder queries, minute-taking; processing ethics applications; timetabling; scheduling of classes; examination processing; processing tutor and part-time staff appointments; Monitoring operational budgets for Geomatics; booking transport for fieldwork, pcard administration.
• Provide front desk (Reception) administration for Geomatics
• Third party administration
• Assist with Geomatics events
• Processing external examiner appointments and payments and working closely with the programme co-ordinators and Department Manager to manage exam processes (marks processing, exam timetables, exam venue administration)
• Working closely and liaising with the EBE Faculty Office

Deadline:26th October,2026