Administrative Assistant needed at Motus Aftermarket Parts

Specific Role Responsibilities    

Debtors and Creditors

• Assist the Branch Admin with Debtors and Creditors functions
• Ensure that all sundry (non- trading stock) purchases are correctly authorized
• Assisting with the payments of Sundry Creditor
• Matching payments correctly to Debtor’s account- when necessary
• Receiving cash for debtors account payments

COD

• Do daily COD transfers from the bank statement
• Matching of COD invoices on the system each day
• Print daily reports of outstanding CODs and follow up any discrepancies
• To keep afloat box & ensure that it is adequately stocked

General Admin/Relieve

• Assist with Cashier duties
• Relieve Receptionist- when necessary
• Assist with daily filing
• Ordering of stationery and office/ kitchen supplies

Qualifications and Experience    

• Grade 12
• A Tertiary Qualification in Finance / Administration-Preferable
• Minimum experience of 2-3 years in  Administration-Essential
• Excellent attention to detail and numerical ability
• Previous exposure to the Debtors and cCreditors function is not a requirement- Desirable
• Ability and confidence to liaise and resolve problems with staff at branch levels
• Solid working knowledge of Microsoft Office
• Be organized, accurate and thorough
• Disciplined approach to work

Skills and Personal Attributes    

• Impeccable telephone manners and etiquette
• Ability to communicate effectively
• Ability to work independently and as part of a team
• Ability to consistently meet deadlines
• Ability to function well under pressure and to manage own time and outputs