Administrative Assistant x1 (Internal/External) Hay level 9 (North West) Job at NECSA

Description

• Documentation Management – correct typing of documents, memos and letters as required.
• Filing – maintain efficient documentation management system, including deviations.
• Administering of all incoming and outgoing mail.
• Book meetings and minute taking.
• Effective telephone etiquette (making and receiving telephone calls, screening calls, taking messages, etc.)
• Reports – compile monthly, memorandums and other reports as required by department.
• Help manager(s) with Management Committee document preparation, submissions, and proper filling for ease of retrieval.
• Conference room booking – ensure that conference room occupation is managed and ready for use.
• Organising of team building sessions and departmental functions; and
• Any other job that the Manager/department deems necessary for the smooth flow of business for the department to advantage and facilitating NTP’s sustainability.
• Submission/ keeping records of all overtime/sheets.
• Assist with diary management.
• Assist with travel arrangements (including transport, accommodation, etc.); and
• Access arrangement for external visitors and all necessary preparations
• Maintain sufficient stock levels of consumables and stationery.
• Ordering of consumables/stationery and receiving of orders.
• Placing orders and following up with releases.
• Manage use of consumables; making sure that everything is utilized properly and good control.
• Daily maintenance of printers (Ensuring there is enough paper in and that printer is in a workable state); and
• Creating of purchase requisition on the workflow system
• Ensure that all departmental Lebo observations are handed in.
• Assist with booking of safety training and maintain departmental training Metrix  

Requirements
KEY KNOWLEDGE & SKILLS

• Providing comprehensive and efficient administrative support to the Maintenance department.
• A consistent awareness of the requirements that will ensure a safe working environment.
• Provide comprehensive and efficient administrative support

MINIMUM QUALIFICATIONS & EXPERIENCE

• N6 or Diploma in Administration/Secretarial
• 1 to 3 years’ experience in administration / secretarial role
• Microsoft office proficiency

Closing date: 14 January 2026