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Administrative Assistant x4 needed at Road Accident Fund

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Job title : Administrative Assistant x4

Job Location : KwaZulu-Natal, Durban

Deadline : December 21, 2024

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Key Performance Areas

Compliance administration.

  • Maintain up-to-date written documentation related to the departments business activities.
  • Ensure compliance to the policies and process standards. 
  • Keep abreast of internal standards and business goals to ensure adherence to sound internal control.

Office coordination.  

  • Aid in the maintenance of correspondence, filing, telephonic queries and provide general administration support to the office.
  • Maintain strict confidentiality in all matters relating to the office.
  • Assist in making follow-ups on outstanding matters. 
  • Ensure all requests are handled and responded to within set timelines.
  • Engage and follow up with Processing Centers on outstanding matters 
  • Assist in ensuring the availability of stationery within the department.
  • Validate and verify information and documents submitted for accurate capturing and further handling.
  • Ensure the systems/registers used are kept up to date.
  • Check for duplicate documents, requests and queries and report on them.
  • Allocate reference numbers and accurately capture related documents on different systems.
  • Allocation of matters to responsible team members.
  • Draft and send out letters to all stakeholders as required. 

Meeting support

  • Aid in arranging meetings on behalf of the department.
  •  Assist with taking and distributing minutes in accordance to set governance standards. 
  • Create and maintain a register to track matters outstanding.
  • Support in the maintenance of follow-up plan on meeting resolutions and matters outstanding.
  • Ensure confirmation of meetings and management of team diaries.
  • Schedule appointments with internal and external stakeholders as and when required.

Document and Records Management.

  • Manage Administer the records management and filling processes in line with the RAF filling plan.
  • Ensure that the filing system is always up-to-date and functional.
  • Aid in the retrieval of information at all times as requested in the office. 
  • Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
  • Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.

Qualifications and Experience  

  • Matric or Grade 12 certificate.  
  • Relevant 1 years’ experience in Administrative or similar environment.

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

  • Administrative / Management  jobs
  • This job has expired!