POSITION OBJECTIVE:

The incumbent will provide sighted one on one personal assistance and administrative support to a visually impaired employee. The nature of the role and its specific requirements will be aligned to the needs of the role and support required for executing deliverables. 

MINIMUM REQUIREMENTS:

• An administrative qualification at an NQF level 6.
• At least five (5) years of personal and administrative assistant experience to a visually impaired individual at a senior management level.
• Proficiency in using IT business applications such as MS Office Suite, SAP, etc. 
• A valid driver’s license is essential.

KEY RESPONSIBILITIES:

Office Management:

• Attend to the Senior Legal Advisor’s specific administrative needs.
• Proactively support the Senior Legal Advisor with matters within his scope of work.
• Ensure that all matters for the Senior Legal Advisor’s attention are addressed timeously.

Administration:

• Manage general office admin and filling of documentation.
• Process incoming documents by prioritization and distributing accordingly.
• Manage the Senior Legal Advisor’s diary on MS Outlook Calendar, including a systematic method/approach of tracking emails.
• Manage and arrange meetings and appointments for and on behalf of the Senior Legal Advisor and ensure the relevant documentation for meetings is available in the required mode.
• Type and draft correspondences relevant to the Senior Legal Advisor’s scope of work.
• Provide general administration support to Senior Legal Advisor.
• Format documentation and reports and ensure that they are professional.
• Read, populate, and transpose information onto various MS Apps for business use.
• Assist with IT systems and connectivity.
• Manage all travel requirements of the Senior Legal Advisor.

Physical Aiding Services

• Support the Senior Legal Advisor during meetings including enabling introductions, social networking, and note-taking.
• Support the Senior Legal Advisor to use workplace facilities including meal and drinks preparation, and access to lifts and restrooms.
• Support the Senior Legal Advisor in using workplace tools such as enabling IT equipment and arranging special equipment where necessary.
• Carry equipment and bags on behalf of the Senior Legal Advisor
• Accompany the Senior Legal Advisor to physical meetings by hand.
• Assist with item recognition/sorting.
• Travel with the Senior Legal Advisor for business meetings/engagements using public transport or other means of transportation.