Administrative Officer – (1835) needed at University of the Western Cape/Universiteit van Wes-Kaapland

Reporting to the Senior Faculty Officer, successful applicants for this position will primarily focus on the following for the Faculty of Law:

• Academic Administration: Assist with matters related to applications, selections, and registration of students.
• Enquiry Management: Respond to queries (verbal, written or telephonic) offered in the faculty of Law
• Marketing & Recruitment: Assist with execution of Open Days, career exhibitions, events,etc.
• Committee Administration: Assist with meeting administration, scheduling, collating relevant documentation, securing venues
• General Administration: Office administration e.g. filing, copying, collating documents and statistics for annual and ad hoc reports.
• Assets Management: Assist with booking / securing of venues, keep and issue audio-visual equipment
• Marks Administration: Assist with checking and uploading marks to the student administration system
• General Administration: Assist with administration within the faculty office.

Further to the duties mentioned above the appointee will assist with the following as the need arises:

• HR Administration
• Financial Administration

Minimum Requirements

• A Senior Certificate (grade 12)
• Three years relevant administrative experience
• Working knowledge and experience of UWC Student Administration systems (e.g. SASI, MAS, etc)

Added advantages:

• An accredited Post Matric Qualification
• Administrative experience in a Higher Education environment

Competencies required:

• Excellent communication and interpersonal skills
• Excellent attention to detail
• The ability to collaborate with various stakeholders
• Planning and organizing skills
• Excellent time management skills
• Intermediate to expert user of computer office applications
• Good writing and minute-taking skills
• High level of stress tolerance