Administrative Officer (Post Level 11) needed at Stellenbosch University

Duties/Pligte

The incumbent will:

Provide administrative support for academic offering, including:

• assessment administration for both Computer Science and Applied Mathematics; tutorial administration; external and internal moderation administration; printing teaching and learning material; SUNStudent postgraduate administration; assistance with the postgraduate annual student intake process.

Provide computing support, including:

• Learning Management System (SUNLearn) support; Computer Science Division website administration.

Provide logistical support, including:

• booking venues; liaising with timetable and assessments offices regarding class and assessment timetables; access control to the building and venues; reporting facilities’ problems.
• Provide reception services as required.
• Oversee asset management.
• Complete the annual research output report.
• Answer general queries (internal and external) appropriately.
• Assist with the organisation of departmental or divisional functions.
• Provide other administrative support as directed by the Head of Department or Division Heads.

Job Requirements/Pos Vereistes

• A post-school secretarial or administrative qualification (or equivalent).
• At least three years’ secretarial and/or administrative experience.
• Knowledge and experience of administration and information systems.
• The ability to liaise appropriately and effectively with individuals at all levels, both within and outside the University.
• Proven proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams).
• Excellent verbal and written communication skills in English.
• The ability to work under pressure without compromising accuracy.
• Excellent time management skills and the ability to perform tasks independently, as well as the ability to multitask under pressure.
• Commitment to maintaining strict confidentiality and professional discretion.
• The ability to work independently as well as in a team.

Recommendation/Aanbeveling

• Prior experience of administrative work at a higher education institution.

Closing Date 15-Jan-2026