Administrator-082-003 needed at PPECB

Job Description

• To perform all administrative functions relating to the Food Safety mandate by guiding, assisting and delivering professional and on time services to stakeholders / interdepartmental & external clients, while adhering to business processes.
• To provide effective internal client communication and coordination to ensure that the client receives seamless service; are well-informed and satisfied
• To ensure the PPECB brand and image is protected and our clients retained by excellence in service delivery
• To ensure compliance with the statutory Food Safety Standard by informing clients on correct requirements
• To ensure professionally and properly planned coordination of audits and events to ensure appropriate audit preparation and close-out.
• To ensure accuracy of database information (DAFF & NAV registrations) and traceability for accurate service booking and billing purposes and to prevent delays for clients
• To ensure procedural compliance to business processes (internal & external audits) and to ensure adherence to internal business processes, procedures and policies (QMS) and to ensure that Food Safety Auditors and external clients have up-to-date information and are informed about service requests
• To ensure data on system corresponds with DAFF database and clients’ registration information.
• To ensure efficient Finance administration; complete procurement adherence to PPECB finance policies and procedures; on-time payments and enable accurate reconciliations of income versus expenses
• To ensure cost effective scheduling of planned audits; resolve invoicing queries raised by clients or Debtors and maintain accuracy of departmental asset-register
• To provide information to measure progress on audit KPI’s and on audit resource performance

Requirements:

• Grade 12 is essential 
• MS Certification in Word, Excel and Outlook – Intermediate would be desirable 
• 2 years’ experience in office administration 
• Knowledge of relevant acts relating to the export regulatory environment would be desirable 
• Knowledge of PPECB system knowledge, policies and procedures would be desirable