Key Performance Outputs

The successful candidate, reporting to the Manager: Maintenance Engineering will be responsible for but not limited to the following:

• Provide administrative support during the implementation of interventions.
• Monitor stock levels and purchase stationary and /or sundry for the office.
• Monitor of OPEX and CAPEX expenditure.
• Generate procurement orders.
• Work with petty cash and invoices.
• Ensure that relevant policies and standard operating procedures (or adverts) are up to date on relevant systems/intranet.
• Maintain documents and relevant document management system.
• Ensure timely and efficient management of maintenance stores, maintaining accurate inventory levels and optimizing storage space to support maintenance teams. 
• Provide seamless administrative support to the IMC team, ensuring continuity of functions in the absence of the IMC coordinator and maintaining accurate documentation and records. 
• Build, support and maintain healthy, diverse internal and external relationships to ensure achievement of organizational goals. Implement remedial actions where required.
• Respond to request, queries, and complaints as and when required. Escalate to relevant personnel when unresolved.
• Manage and coordinate relevant Manager’s dairy.
• Make necessary travel and accommodation arrangements.
• Schedule and coordinate meetings in terms of invitations, conference rooms, catering etc.
• Oversee daily housekeeping of relevant area.
• Prepare letters, reports, memoranda, presentations, and other relevant documentation.
• Transcribe, record, and distribute minutes of meetings to relevant parties.
• Assist in preparation of tender documentation.
• Implement filing system. Recordkeeping, retrieving and filing of relevant documentation.
• Adhere to statutory regulations, organizational standards, policies, and procedures. Report non-compliance and implement corrective actions to ensure compliance.
• Ensure all source documentation is confidentially maintained, securely stored, and filed in accordance with Standard Operating procedures.

Technical Skills and Experience

The challenges posed by this position require the successful candidate to have the following skills and experience: 

• National Senior Certificate NQF Level 4 is essential.
• 1-2 years’ Operational experience in Operations is essential.
• Post Matric Qualification in Facilities Management / Supply Chain Management / Project Management/ Operations Management is advantageous.
• Intermediate knowledge of Microsoft Office.
• Code 8 driver’s license