Administrator: Off-Campus Accommodation (post level 12) (Contract appointment: 1 year) (Job ID: 5793) needed at University of the Free State

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Job title : Administrator: Off-Campus Accommodation (post level 12) (Contract appointment: 1 year) (Job ID: 5793)

Job Location : Free State, Bloemfontein

Deadline : July 13, 2024

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Duties and responsibilities:

Administration: Evaluation of Applications:

  • Ensure all documentation are filed according to the list of required documents for accreditation.
  • Verify the correctness of submitted documentation.
  • Ensure all incomplete applications are highlighted /outlined for every student address or application.
  • Contact all Service Providers with incomplete applications and notify them of the outstanding documents.
  • Update the list of all applicants and create a database for those with provisional and full accreditation status.
  • Compile an inspection schedule of applications for the accreditation of off-campus student addresses.
  • Fill all the inspection schedules.
  • Assist with the verification of off-campus accommodation.
  • File and record keeping of all correspondence with service providers/ students/ SAPS/ Mangaung Metro and all other parties.
  • Request availability of accommodation from Off-Campus accredited Service Providers and update regularly.
  • Follow up on updated reports from the police/neighbourhood watch for the specific area.
  • Follow up regarding the withdrawal of accreditation by applicants and provide them with the correct information on the reapplication for accreditation.


  • Respond and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.
  • Answer the phone; deal with enquiries relating to accredited Off-Campus Accommodation addresses and take massages.
  • Liaise with potential Off-Campus Accommodation Service Providers, students and visitors as well as answering queries.
  • Inform the Off-Campus Accommodation Service Providers on the policies, procedures, protocols and directives of the UFS applicable to them.
  • Deliver (via email) correspondence and documentation to potential Off-Campus Accommodation Service Providers for accreditation.
  • Confirm the submission of the application for accreditation by the Service Provider.
  • Send communication to Service Providers regarding the outcome of the inspection.
  • Set up meetings with the Service Providers of accredited addresses and the Mangaung Metro.


  • Confirm availability of Service Providers for pre- and post-inspections.
  • Conduct inspections for applicants who comply with a minimum of 90% of the required documents for accreditation as approved by the officer for off-campus accommodation.
  • Ensure that all inspections are conducted as per the inspection checklist provided by the officer for off-campus accommodation.
  • Compile a report for each inspection conducted and its findings.
  • Compile weekly summary report on the outcome of the inspections conducted.

Inherent requirements:

  • A relevant Bachelor’s degree on NQF Level 7 or a relevant three-year national diploma on NQF Level 6.
  • A minimum of one (1) year relevant working experience related to the duties and responsibilities.
  • A valid driver’s license.


  • Relevant qualification in Building Science. 
  • Postgraduate qualification. 
  • Strong administrative skills.
  • Experience in building inspections.
  • Experience in construction projects.
  • Experience interpreting building plans.
  • Basic knowledge of relevant building legislation.
  • Basic knowledge of rezoning / consent use protocols.

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

  • This job has expired!