Purpose

• The administrator’s responsibility in this position is to proactively provide efficient and effective administrative and secretarial support to the Department.

Minimum Requirements

• Grade 12.
• Two (2) Years relevant experience.
• Relevant formal qualifications will be added as an advantage.
• University experience is an advantage.

Duties and Responsibility

• Manage the Director: Internal Audit and Risk Management calendar and schedule all meetings accordingly.
• Diaries the dates of Internal Audit and Risk Management monthly staff meetings.
• Arrange staff meetings with employees and coordinate all logistical arrangements for the division.
• Arrange trainings and workshops for both internal audit and risk management divisions.
• Ensure all relevant documents that require approval are approved. and filed accordingly.
• Arrange and set up audit meetings for opening and closing meetings.
• Prepare and distribute minutes of opening and closing meetings and monthly meetings.
• Prepare and distribute minutes of risk management meetings.
• Compile other documents as instructed by management.
• Ensure the procurement of all goods and services when needed is done in terms of prescribed SPU supply chain policies, process, and in a timely manner.
• Report maintenance issues timeously as they occur.
• Create requisitions and GRV on ITS and quarterly monitor actual expenditures and alert the Director where there is a concern.
• Monitor the department budget and provide monthly progress.
• Compile and maintain electronic audit files as instructed and close them timeously.
• Prepare and distribute client feedback for audits and risk management engagements.
• Assist with organizing and coordinating risk assessments as required.
• Help with monitoring the data analytics reports as instructed by management.
• Help with monitoring the risks and findings issue tracker.
• Perform follow-up on outstanding requested documents.
• Keep a record of all approved documents.
• Responsible for travel arrangements for the internal audit and risk management division.