Key Performance Areas

Compliance Administration

• Administer applicable standards, processes and procedures
• Maintain version control on documentation related to the departments business activities.
• Ensure compliance to the policies and process standards.

Office Coordination

• Maintain strict confidentiality in all matters relating to the office.
• Make follow-ups on outstanding matters and escalate where required.
• Compile and distribute relevant statistics and reports as per pre-defined standard as required.
• Coordinate operational office activities to ensure efficiency and compliance on the provision of the core function of the respective department.

Meeting Support

• Provide support in setting up meetings.
• Take minutes and distribute these in accordance to set governance standards.
• Mantain follow-up plan on meeting resolutions and matters outstanding.

Financial and Procurement Processes Administration

• Compile and follow up on requisitions with any procurement processes until finalised.
• Maintain the stock register for the department
• Ensure timeous payment of invoices.

Document Control

• Ensure that the filing system is up-to-date and functional.
• Manage the retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
• Update and maintain assets register and inventory for the department.
• Maintain records of all files, correspondences and registers.

Qualifications and Experience

• National Diploma in Office Administration/ Business Management related qualification.
• Relevant 2 years’ experience in an administrative or similar environment.