Assets and Contract Management Specialist REF No: SCM: 34/2024 needed at MICT SETA

Save

Job title : Assets and Contract Management Specialist REF No: SCM: 34/2024

Job Location : South Africa,

Deadline : January 10, 2025

Quick Recommended Links

MINIMUM REQUIREMENTS 

  • Minimum of a bachelor’s degree in supply chain management/Procurement/Logistics/ Purchasing (NQF 7) or equivalent. 
  • Valid CIPS accreditation will be an added advantage. 
  • Minimum of 3- 5 years’ experience in procurement or sourcing processes. 
  • Minimum of 3- 5 years’ experience in Contract Management. 
  • Minimum of 3- 5 years’ experience in Asset Management. 
  • Must be confident in handling multiple contractual agreements. 
  • Sound knowledge contract law or risk management. 
  • Good knowledge and understanding of the PFMA, Treasury Regulations and Guidelines 
  • Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks 
  • Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations. 
  • ERP system 
  • Other requirements: Updating detailed schedules including annual assets additions and disposals.  

ROLES AND RESPONSIBILITIES 

Strategic Planning 

  • Assist in the planning of the demand for goods/ services in terms of SCM regulations. 
  • Provide comparative price analysis based on previous data and total cost of ownership analysis for new contracts. 
  • Keep abreast of changes in legislations.  

Asset Management 

  • Assist in maintenance of the asset administration system as per PFMA, policies and procedures. 
  • Assist in maintaining asset registers, including acquisitions, maintenance management, transfers, valuations and safeguard assets. 
  • Conduct asset verification, investigate, Resolve assets discrepancies and report on variances. 
  • Report on asset management information as required to internal and external stakeholders. 
  • Compile asset disposal reports and request for approval 
  • Ensure that assets have identification tags. 
  • Maintain record keeping of capturing transferred, donated and or disposed assets for accurate reporting. 
  • Support bid specification committees on ad hoc basis 
  • Adherence to the PFMA requirements on all asset management aspects. 

Contracts Management 

  • Engage and Support contract managers across multiple projects. 
  • Facilitate engagement between supplier and end users on contract matters 
  • Conduct compliance checking of contracts and record contracts on the contracts register to ensure compliance with the SCM policy, 
  • Maintain and update the contract register 
  • Facilitates contract amendment and ensure that changes to the contract are agreed and implemented by both parties 
  • Notify and assist end user about contracts termination, renewal, extensions, and variations where required 
  • Monitor contracts spending against service level agreement. 
  • Facilitate drafting of contracts as required for approval and signing between the MICT SETA and service provider’s milestones. 
  • Ensure that contracts are in compliance with Public Finance Management Act and other MICT SETA requirements and risk protocols 
  • Provide Supplier performance history and contracts close-out report. 

Stakeholder Management and Relations 

  • Ensure that all vendor and contract queries, are resolved or escalated accordingly. 
  • Build and maintain sustainable stakeholders’ relationships through interactions, consultations and communication. 
  • Negotiate with relevant suppliers to meet quality, delivery and cost objectives. 
  • Provide advocacy on tender and contracts management related matters to relevant stakeholders. 

Risk and Compliance 

  • Produce progress and information reports according to requirements and timelines. 
  • Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks. 
  • Ensure implementation of risk remedial actions. 
  • Manage the filing, storage and security of documents.  

Financial Management 

  • Facilitating of negotiations process with potential service provider 
  • Ensure the SCM system is cost effective and implement process to mitigate a potential fruitless wasteful, irregular and unauthorised expenditure. 
  • Perform miscellaneous job-related duties as assigned 
  • Monitor expenditure as per SLA 

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

  • Store Keeping/Procurement  jobs