The role:

• To assist the Group Company Secretary with all company secretarial and related duties and responsibilities

Responsibilities will include but not limited to:

• Ensure compliance with all the statutory provisions in line with Section 88 of the Companies Act 71 of 2008 (“the Companies Act”), the Company’s Memorandum of Incorporation, the POPIA Act and related legislation
• Assist with proper administration of directors, shareholders, trustee and committee meetings and that proper minutes are kept
• Provide guidance to directors regarding their duties, responsibilities, and powers with particular reference to Section 268 G (b) of the Companies Act, dealing with the requirement to ensure that directors act ethically and comply with their fiduciary duties.
• Assist with the compilation of BBBEE information
• Draft board and shareholder resolutions
• Determine the annual board plan, setting up timetables and deadlines for all shareholder, board, committee, and trustee meetings
• Being a central source of guidance and providing advice on corporate governance to the executive committee, the board, and the shareholders
• Maintain company share registers, dealing with transfers and other matters affecting shareholdings
• Ensure the smooth administration of the registered office, including the receipt, co-ordination and distribution of official correspondence received by the company at its registered office
• Compile and distribute Board and Committee meeting packs
• Assist with the preparation of the Environmental, Social and Governance (ESG) Report
• Maintain and ensure effective record keeping of legal documents and company policies
• Assist with external audit requirements, FICA and POPIA requests
• Attend board and committee meetings
• Ensure effective information flows between the Board, shareholders, and the Executive Committee

Requirements:

• Grade 12
• FCIS
• Law Diploma/Degree
• Minimum 8 – 10 years’ company secretarial experience with excellent technical company secretarial knowledge in both the private and public sectors and the ability to operate effectively at a high level with sound knowledge and understanding of corporate law and corporate governance
• Sound knowledge of legal and financial matters
• Strong minute taking and written skills
• Result driven with a strong sense of responsibility, integrity and dedication, hard worker, reliable and self-motivated
• Must be able to relate to people from all walks of life
• Must be flexible in their approach
• Strong writing, administration, and computer skills
• Strong command of and fluency in English, both written and verbal
• Excellent planning, coordinating and prioritizing skills
• Attention to detail and accuracy
• Perform well under pressure
• Must be computer literate in MS Word, PowerPoint, Excel
• In possession or able to obtain a valid Certificate of Fitness
• Valid driver’s license

Advantageous:

• Experience in the Mining Industry
• Windeed, Greatsoft Secretarial Software (ESec)