Assistant Contract Administrator needed at Transport Education Training Authority

KEY PERFORMANCE AREAS

Customer Relations 

• Provide support to internal and external stakeholders.
• Assist in resolving Chamber related queries.
• Participate in provincial activities (Career and industry exhibitions and job fairs).
• Keep an updated stakeholder database.

Finance Administration

• Keep an updated claims register for incoming and outgoing claims.
• Assist the Contract Administrator with assessing DG claims.
• Assist with processing of payment requisitions and prepare for approval.
• Forward proof of payments to stakeholders.

Contract Administration 

• Arrange courier of DG claims and other documentation.
• Verify qualification ID on SAQA website.
• Assist with capturing contracts and upload contracts deliverables onto the TETA system.       

Chamber Administration

• Order stationery and office equipment.
• Assist with arranging Chamber workshops, meetings and take minutes.
• Coordinate travel arrangements for the chamber.
• Perform a variety of routine office assignment such as copying and scanning of documents, filing of various reports following standardised office procedures.

Document Management

• File and maintain an effective electronic and manual document management systems.
• Record all incoming correspondences/documents and distribute to relevant staff members

MINIMUM REQUIREMENTS

Qualification and Experience 

• M+3 qualification in HRM/ETD or relevant tertiary qualification.
• Minimum of 2 year’s administrative experience.
• Exposure to ETD/SETA/Public sector environment will be an added advantage.
• Willing to work overtime and to travel.