Assistant Director: Library Information Services (post level 7) (Job ID: 5784) needed at University of the Free State

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Job title : Assistant Director: Library Information Services (post level 7) (Job ID: 5784)

Job Location : Free State, Bloemfontein

Deadline : July 13, 2024

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Duties and responsibilities:

  • Execute the implementation of the strategic plan of the LIS for the growth of the Campus library service in line with world-class standards. 
  • Drive the implementation of long- and short-term goals for the South Campus Library. 
  • Plan and ensure effectiveness and efficiency of the following services, based on the teaching, learning and research strategy of the UFS: Circulation, Information provision, User education, inter-library loans, Inter Campus Loans, reading clubs and Best Assignment Projects.
  • Provide leadership in developing policies, procedures, and guidelines and ensure compliance. 
  • Implement evaluation strategies to measure the quality of library services in order to execute evidence-based improvements. 
  • Determine the needs of the Campus Library annually and compile the (operational and capital) budgets for the Campus Library for effectiveness and efficiency. 
  • Implement cutting-edge technologies in collaboration with the LIS IT division to offer exceptional experience to the end users. 
  • Liaise with academic staff, and the Library Collection Development and Management Department regarding the development of the Campus Library collection. 
  • Develop a disaster strategy to safeguard the library resources in case of all forms of disasters. 
  • Foster collaboration with faculties, departments and other support departments on campus to enhance the library support for teaching, research and access to resources. 
  • Participate in professional development to stay abreast with trends that emerge in the profession and encourage the professional development of the South Campus staff. 
  • Delegate responsibilities and direct, integrate and support the workflow of the services in the Campus Library into an effective functioning unit. 
  • Administer all the Campus Library activities within budget control. 
  • Prepare statistics and related Campus Library reports necessary for monitoring and evaluation of library service. 
  • Take overall responsibility for the management and preservation of resources and equipment in the Campus Library, including the maintenance of the library building. 
  • Report to the relevant office all faults including damage to property and malfunctioning equipment. 
  • Collaborate and form part in the Campus Principal operational meetings and ensure the inclusion of the library and its needs in all campus-level planning. 
  • Spearhead the promotion of library advocacy programmes at campus level. 
  • Explore new services/technological developments from which the Campus Library could benefit. 
  • Represent the Campus Library in internal and external committees where it may be required to serve. 
  • Liaise with other divisions in the Library and Information Services, e.g. Library Systems to incorporate best practices. 
  • Represent the Campus Library at meetings, e.g. meetings of the Campus Librarians, Departmental Meetings and Collection Development Task Team. 
  • Host Campus library events and ensure that Faculty-related events take place through the Faculty librarians. 
  • Foster collaboration with the Kovsie Phahamisa Academy to implement the LIS SLPs.
  • Develop Short Learning Programmes from scratch, including content, guides and assessment. 
  • Develop the rollout strategy for all the LIS SLP programmes.
  • Develop a marketing strategy to promote the SLPs.
  • Conduct student recruitment.
  • Ensure that logistics and support are in place for the roll out of the programmes.
  • Liaise with facilitators for the implementation of the programmes.
  • Apply for Tenders for Sector needs of LIS programmes.
  • Seek funding through grant applications to attract students for the LIS SLPs.
  • Execute and implement the programmes.
  • Conduct monitoring and evaluation of the programme. 
  • Conduct improvement to the programmes based on the feedback received.
  • Confer certification and recognition for completion of the programme.
  • Keep records of the programme for future improvement purposes.

Inherent requirements:

  • Bachelor’s degree in Library and Information Science on NQF level 7 OR any degree on NQF Level 7 plus a postgraduate diploma in Library Information Science on NQF Level 8.
  • A minimum of four (4) years’ relevant working experience related to the duties and responsibilities.
  • A valid driver’s License.
  • 2024 LIASA Membership Certificate.


  • Knowledge of Short Learning Programmes.
  • Honours degree /Postgraduate Diploma/Professional Bachelor’s degree on NQF level 8.
  • Experience within the higher education environment.
  • Knowledge of university systems, policies, and procedures.
  • Member of/or registration at a professional.

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