Assistant Procurement Clerk Job at Helderberg Personnel

Purpose of the Role:  

• The Procurement Clerk is responsible for ordering stock aligning with store needs and ensuring optimal stock levels through timely, accurate procurement and effective communication. A good command of English and Afrikaans is essential for this role.

Key Responsibilities Include but Are Not Limited To

• Placing daily orders for retail stock requirements
• Ensuring timely and accurate communication of stock information
• Monitoring seasonal trends and adjusting orders accordingly
• Following up on out-of-stock items and back orders

Preparing and distributing reports, including:

• Daily and weekly store orders
• Picking orders to Warehouse/Production
• GAP scan, fridge, and back-order reports
• Stock-on-hand sheets, slow movers, and overstocks
• Maintaining accurate procurement records
• Building strong relationships with retail store managers
• Communicating delivery delays and resolutions to stores and Procurement Manager
• Assisting with stock takes and overflow orders when required
• Demonstrating flexibility and independent work ethic
• Leading by example and maintaining professional standards
• Applying 5S methodology: Sort, Set in Order, Standardise, Self-discipline, Sustain
• Taking ownership to support effective department operations

Criteria

• Matric certificate or equivalent (minimum requirement)
• Relevant qualification in Procurement, Supply Chain, or Retail Management (advantageous)
• Minimum 2 years’ experience in procurement or stock control within retail
• Strong analytical and problem-solving ability
• Proficiency in Microsoft Excel, Outlook and procurement software
• Excellent interpersonal and communication skills
• High attention to detail and organisational ability
• Able to work independently and meet deadlines
• Team player with a proactive, solutions-driven approach
• Proficiency in English AND Afrikaans is non-negotiable

Closing: 2026-01-27