Billing Specialist needed at SGS

Job Description

Primary Responsibilities

• The Billing Specialist will be responsible for invoicing according to the standard policies and best practices, ensuring SGS customer and contract requirements are adhered to at all times.

Specific Responsibilities

• Compiles, computes and records billing, statistical data, and other numerical data for billing purposes.
• Ensure all sales orders are opened in a timely manner.
• Complies with Internal Control System throughout the billing process.
• Assist, coordinate and cooperate with business to ensure the quality and timing of invoicing.
• Operate 3rd Party customer web portals.
• Receive, analyze and issue credit note request in line with the approval process.
• Sending, archiving and following up of invoices.
• Monitor open sales orders daily.
• Perform daily duties as outlined by the Billing Manager.
• Assist in month end closing and internal/ external audit requirements, providing all required documentation.
• Make continuous improvement and innovation through investigation and recommendations to designated supervisor.
• Ad hoc assignments.
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager.

Qualifications

Education

• Matric (Grade 12)
• Diploma or Degree in Accounting / Financial Management will be an advantage
• Proficient (Advanced) in working with MS Office applications (Excel, Word, PowerPoint) – required

Experience

• Minimum of 3 years’ experience in Finance / Accounting – required
• Experience in billing in multiple entities and currencies – required
• Experience in billing in multiple business units with multiple profit centers and pricelists – required
• Experience in large volume processing – required
• Knowledge of in-country and international invoicing requirements – required
• Excellent interpersonal skills and the ability to work with a variety of personalities
• Ability to consistently meet deadlines
• Ability to multi-task and handle several issues simultaneously
• Ability to maintain a positive and professional attitude when dealing with escalated issues

Additional Information

Required Skills 

• Local language level B2, fluent in finance terminology (required or nice to have depending on the country)
• English with minimal good reading and speaking skills (B1), business English – required
• Good written and verbal communication skills – required
• Ability to adapt quickly and demonstrate flexibility – required
• Able to work independently – required
• Strong team player and work ethic – required
• Customer service oriented – required
• Decision-making, problem-solving and analytical skills – required
• Ability to deal sensitively with confidential material – required
• Good analytical and problem-solving skills – required
• Positive and learning attitude – required
• Focus on achieving results, continues improvement and innovation – required
• Outstanding attention to detail
• Work must be done systematically and with the highest level of accuracy.
• Organizational and record-keeping skills
• Customer focus and service orientation