Duties & Responsibilities    

• Comprehensive maintenance of all financial control systems
•  Relief the Catering Manager in his/her absence
•  Ensure that the unit is profitable at all times
•  Handling of cash – completing of sales control sheets correctly, balancing of theoretical and actual sales
•  Dealing with customers – requests for functions, function bookings and complaints
•  Monitoring of daily resale outlet
•  Assist with management of the unit
•  Assist with stock takes – ensure that goods received are checked against invoices for quantity and quality.
•  Compile weekly summary of Profit and Loss for the unit.
•  Compile all bookkeeping returns required by the unit as per the times stipulated
•  Ensure all bookkeeping returns and trading analysis figures are balanced at all times as and when required
•  Ensure that issues from stores are done according to standardised recipes and recorded on Menutec
•  Compliant with all company’s administrative procedures and staff training as required
•  Assist in managing all cash from change, cash ups, shortages and banking.
•  Build and maintain customer, suppliers and client relationships
•  Assist in ensuring that all company’s policies and procedures are complied with
•  Assist with HR and IR issues
•  Attend meetings when required
•  Stay abreast with financial trends as well as best practices
•  Accurate filing of account and financial records. Submit the relevant accurate financial documentation when needed
•  Inform management of any discrepancies
•  Maintain financial operational controls in line and within budgetary requirements
•  Ensure that the asset register is accurately maintained and updated accordingly
•  Ensure that all short payments from clients are followed up and recorded
•  Maintenance of Balance Sheet Recon files
•  Full processing of cash books and monthly bank reconciliations for all companies;
•  Monitoring of resale outlets to ensure cash at units account is fully reconcilable;
•  General administration and housekeeping of all financial documents for all companies
•  Preparation and posting of General Ledger Journals.
•  Ensure complete and valid PRS processing to the AX system
•  Preparation of payment requisitions and loading onto respective banks for payment.
•  Liaising with Unit Manager/s regarding collection and invoicing of local debtors
•  Assist in debtor collections as required
•  May be required to assist with any other duties that may be outside scope of responsibility

Skills and Competencies    

• Must enjoy practical and methodical work
•  Have good communication skills
•  Strong financial & business acumen
•  Organising and planning skill
•  Risk Management skills
•  Team player, honest and reliable
•  Attention to detail with accuracy
•  Innovative approach to business, streamlining systems and reporting
•  Strong client and customer service skills
•  Cost awareness
•  Communication (verbal and written) skills
•  Commitment to Excellence
•  Initiative
•  Productivity and deadline driven
•  Cost awareness

Qualifications    

• B Degree / equivalent qualification – advantageous
•  Minimum matric
•  2-3 years’ experience in a similar position
•  Computer Literate: Advance Excel knowledge/skills
•  Menutec & My market