Duties & Responsibilities

• Relieve the Catering Manager in his/her absence.
• Ensure that the unit is profitable at all times.
• Handling of cash – completing of sales control sheets correctly, balancing of theoretical and actual sales.
• Dealing with customers – requests for functions, function bookings and complaints.
• Monitoring of daily resale outlet.
• Assist with management of the unit.
• Assist with stock takes – ensure that goods received are checked against invoices for quantity and quality.
• Compile weekly summary of Profit and Loss for the unit.
• Compile all bookkeeping returns required by the unit as per the times stipulated.
• Ensure all bookkeeping returns and trading analysis figures are balanced at all times as and when required.
• Ensure that issues from stores are done according to standardised recipes and recorded on Menutec.
• Compliant with all company’s administrative procedures and staff training as required.
• Assist in managing all cash from change, cash ups, shortages and banking.
• Build and maintain customer, suppliers and client relationships.
• Assist in ensuring that all company’s policies and procedures are complied with.
• Assist with HR and IR issues.
• Attend meetings when required.
• Stay abreast with financial trends as well as best practices.
• Accurate filing of account and financial records. Submit the relevant accurate financial documentation when needed.
• Inform management of any discrepancies.
• Maintain financial operational controls in line and within budgetary requirements.
• Ensure that the asset register is accurately maintained and updated accordingly.
• Ensure that all short payments from clients are followed up and recorded.
• Maintenance of Balance Sheet Recon files.
• Full processing of cash books and monthly bank reconciliations for all companies;
• Monitoring of resale outlets to ensure cash at units account is fully reconcilable;
• General administration and housekeeping of all financial documents for all companies
• Preparation and posting of General Ledger Journals.
• Ensure complete and valid PRS processing to the AX system.
• Preparation of payment requisitions and loading onto respective banks for payment.
• Liaising with Unit Manager/s regarding collection and invoicing of local debtors.
• Assist in debtor collections as required.
• Manage debt collection timeously towards target of maximum 60 days or less.
• May be required to assist with any other duties that may be outside scope 

Qualifications

• B Degree / equivalent qualification – advantageous
• Minimum matric
• 2-3 years’ experience in a similar position
• Computer Literate: Advance Excel knowledge/skills