Bookkeeper – Junior Payroll Administrator – Durban (72949) Job at Ntice Sourcing Solutions

• A well-established and diversified South African business is seeking an experienced Bookkeeper / Junior Payroll Administrator to join its small, professional team.
• The business manages a portfolio of South African and offshore entities, including property-owning entities, start-up businesses and trusts. The successful candidate will work within a professional, open-plan and collaborative environment characterised by a flat structure, direct communication and a strong focus on accountability and achieving outcomes.
• This is a varied role suited to someone who is comfortable taking ownership of both bookkeeping and payroll administration, while also assisting with general office and employee-related administration.

Key Responsibilities

Bookkeeping & Financial Administration

• Process and reconcile cashbooks.
• Capture and process supplier invoices.
• Reconcile supplier accounts.
• Prepare payment packs and supporting documentation.
• Maintain accurate and up-to-date financial records.
• Complete general filing and financial administration.
• Provide ad hoc administrative support as required.

Payroll Administration

• Gather and verify all payroll input data.
• Process monthly payroll accurately and timeously.
• Calculate commissions, shift allowances, overtime, increases, bonuses and other payroll adjustments.
• Prepare and process all payroll-related payments.
• Generate payroll reports and provide relevant payroll information to management and consultants.
• Monitor and maintain employee leave balances.
• Maintain accurate employee payroll records.
• Maintain and update payroll systems.
• Assist employees with payroll-related queries.
• Manage payroll-related filing and documentation.
• Attend to payroll-related SARS audits and verification requests.
• Ensure payroll-related statutory compliance requirements are met.
• Attend to Provident Fund, Medical Aid and other third-party submissions.
• Maintain effective relationships with brokers and relevant service providers.
• Compile and provide information required by consultants for EMP501 submissions, Workmen's Compensation and Employment Equity requirements.

Office & Employee Administration

• Arrange and oversee office and property maintenance.
• Assist with coordinating the employee social calendar and company events.
• Assist with employee gifting and related arrangements.
• Maintain accurate employee records.
• Provide general administrative support to the management team as required.

Minimum Requirements

• 5+ years' relevant experience in bookkeeping and payroll administration.
• A tertiary qualification in Accounting, Finance, Payroll or a related field- Diploma or Degree.
• Intermediate to advanced Microsoft Excel skills, including the ability to work with formulas.
• Practical experience with payroll processing and related statutory requirements.
• Strong attention to detail and accuracy.
• Good understanding of payroll administration and financial record keeping.

Key Attributes

The successful candidate will be:

• Mature, reliable and stable.
• Ethical and trustworthy.
• Highly organised with strong time-management skills.
• A strong communicator with good interpersonal skills.
• Comfortable working independently and taking ownership.
• A confident problem solver.
• Able to prioritise confidentiality and handle sensitive information appropriately.
• Able to manage multiple responsibilities and deadlines simultaneously.
• Positive, committed and professional in their approach.

Working Environment

• The company operates from an open-plan office with a flat organisational structure. The successful candidate will work closely with the relevant managers and a small team, making communication, accountability and the ability to work independently particularly important.
• The environment is professional, deadline-driven and outcomes-focused, while maintaining a strong emphasis on teamwork and positive working relationships.