Bookkeeper needed at Unitrans

Job Advert Summary    

• An opportunity has arisen for an Bookkeeper at Unitrans, who will be required to perform a variety of clerical duties involving processing and coding documents and maintaining records and files. Responsible for creating sales invoices for entries sitting in intercompany recharge accounts. Responsible for entering, maintaining and reconciling monthly intercompany creditors invoices and statements. Routines are generally prescribed and supervision is readily available. 

Minimum Requirements    

• Qualification: Tertiary qualification in Finance/Accounting & Auditing or related qualification
• Experience in similar role: Up to 5 years

Duties & Responsibilities    

Intercompany Creditors recons & payments

• Print all accounts payable reports and prepare recon against age analysis
• Attend to queries immediately and do follow up if no response from them.
• Ensure all payments are loaded accurately in banking system
• Sending remittance advises to suppliers after completion of the payment run
• Filing of invoices, recons & Final audit reports after payment run.

Intercompany invoicing

• Ensure Pro-forma invoices are properly authorized and raise sales invoices to correct supplier and general ledger accounts.
• Ensure invoices with supporting backups are sent off to supplier immediately
• Attend to all supplier queries efficiently
• Send out Debtors Age Analysis during the month and at month end.

Balance Sheet Reconciliations

• Monthly Balance Sheet reconciliation

Bookkeeping Responsibilities

• Recording of all transactions
• Maintain the bills and the receipts as ready reference for any transaction recorded
• Reconciles and balances accounts
• Ensure that expenses and commitments are issued with an PO number and are properly authorized and paid
• Monthly allocation of central charges
• Participate in internal and external audit processes
• Follow all processes according to legal and regulatory requirements
• Ensure on charges is completed to Intercompany companies

Administration

• On time reporting to management
• Ensure that all reconciliations are carried out as per the required procedure
• Ensuring weekly submission of flash & month end flash submission on given deadline
• Ensuring details iro variance of weekly flash against budget
• Ensuring derails iro variance of monthly flash against actuals
• Assisting with ad hoc work and duties as requested in line with responsibilities

Implement and manage key relations

• Ensure and maintain ongoing exceptional relationships with the customers and suppliers
• Provide and maintain efficient quality services

Reporting

• Monthly Roll over of General ledger end sub-ledger
• Sent out Interco Statement after Roll over is completed.

Comply with company code of conduct, policies and procedures

• Company code of conduct, policies and procedures are adhered to.
• Organizational management systems, including policies and procedures (Range: Management systems include: financial, administrative, operational systems).