Bookkeeper – Pretoria needed at Unitrans

Job Advert Summary
An opportunity has arisen for a Bookkeeper at Unitrans, who will be required to perform a variety of clerical duties involving processing and coding documents and maintaining records and files. Responsible for creating sales invoices for entries sitting in intercompany recharge accounts. Responsible for entering, maintaining and reconciling monthly intercompany creditors invoices and statements. Routines are generally prescribed and supervision is readily available.

Minimum Requirements

• Qualification: Tertiary qualification in Finance/Accounting & Auditing or related qualification
• Experience in similar role: Up to 5 years

Duties & Responsibilities

Intercompany Creditors Recons & Payments

• Print all accounts payable reports and prepare recon against age analysis
• Attend to queries immediately and do follow-up if no response from them
• Ensure all payments are loaded accurately in banking system
• Sending remittance advices to suppliers after completion of the payment run
• Filing of invoices, recons & final audit reports after payment run

Intercompany Invoicing

• Ensure Pro-forma invoices are properly authorized and raise sales invoices to correct supplier and general ledger accounts
• Ensure invoices with supporting backups are sent off to supplier immediately
• Attend to all supplier queries efficiently
• Send out Debtors Age Analysis during the month and at month end

Balance Sheet Reconciliations

• Monthly Balance Sheet reconciliation

Bookkeeping Responsibilities

• Recording of all transactions
• Maintain the bills and the receipts as ready reference for any transaction recorded
• Reconciles and balances accounts
• Ensure that expenses and commitments are issued with a PO number and are properly authorized and paid
• Monthly allocation of central charges
• Participate in internal and external audit processes
• Follow all processes according to legal and regulatory requirements
• Ensure on charges is completed to Intercompany companies

Administration

• On-time reporting to management
• Ensure that all reconciliations are carried out as per the required procedure

Implement and Manage Key Relations

• Ensure and maintain ongoing exceptional relationships with the customers and suppliers
• Provide and maintain efficient quality services

Reporting

• Monthly roll over of General ledger and sub-ledger
• Send out Interco Statement after roll over is completed

Comply with Company Code of Conduct, Policies and Procedures

• Company code of conduct, policies and procedures are adhered to
• Organizational management systems, including policies and procedures (Range: Management systems include: financial, administrative, operational systems)