Introduction

• To achieve the Snacking and Gifting team’s goals by providing administrative support to the Buying Team and to ensure the smooth running of the department.

Job description

• Administrative Work-related tasks.
• Daily communication with the supplier base and weekly reconciliation.  
• Communication with buyers/planners regarding supply, static, pricing and availability
• and facilitating corrective action required at supplier base.
• Provide ordering support.
• Maintain Static data.
• Provide general administrative support to the Commercial team.
• Ensure all Price and Pack information is transmitted accurately to all suppliers.
• Prepare departmental reports, Excel worksheets and Word documents: eg:
• Weekly sales reports per supplier.
• Weekly supplier shorts (order fill) reports.
• Sending out weekly snapshots to teams
• Communication of Promotional Planner and managing supplier’s completion of Promotional Check Sheet timeously with correct flashes.
• Submissions to trade planning, checking off ticketing and DD accuracy.
• Loading promotions and submitting on FPP.
• Departmental operating expense capturing & management. Disbursing PO’s and tracking packaging payments, write off and rebilling’s.
• Applying for barcodes and loading new line static on FILA and JDA.
• Booking of meetings rooms, coffees, and supplier parking.
• Compile, update, and maintain supplier files.
• Ad-hoc administrative duties
• Taking meeting minutes when necessary
• Handle ad-hoc queries and requests.
• Preparation of Contracts and Trading terms
• Maintenance on JDA with Supplier Split adjustments, trunking rules, lead times etc.

Minimum requirements

• At least 2 years relevant administration experience
• Matric (Grade 12)
• Accounting diploma an advantage
• System experience of Supplier portal, COGNOS, CAM, JDA FF, FILA, RMS, FPI , FPP, ORACLE and COM share knowledge advantageous
• Computer literacy skills – Proficient in Excel, Powerpoint, MS Teams and Word
• Basic understanding of retail accounting practices
• Basic understanding of Buying and Planning Knowledge

Behavioural Skills:

• Team Player.
• Administration orientation with high levels of accuracy & attention to detail.
• Initiative – ability to anticipate Buying Team member’s requirements and react in advance.
• Ability and willingness to take routine decisions in the absence of Buyer.
• Planning and organizing skills.
• Good communication skills (verbal and written).
• Deadline orientated.
• Good interpersonal skills
• Customer Service Orientation
• Ability to work under pressure
• Attention to detail and Analytical ability
• Integrity and ability to maintain confidentiality
• Work with team at varying levels
• Results driven and proactive
• Connecting People.