5 hours ago
Job title : Capex & Assets Administrator
Job Location : Gauteng, Pretoria
Deadline : November 29, 2024
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Job Description
- The RCL FOODS HR Team is on the hunt for an experienced Capex and Assets Administrator to join our dynamic Procrement team, based in Pretoria West.
- As the Capex and Assets Administrator, You will be responsible for researching, acquiring, negotiating, purchasing and expediting services, materials, equipment and supplies, with a stringent focus on quality to ensure that Manufacturing, Engineering and Projects can operate optimally, safely and within budget.
Minimum Requirements
- Finance Diploma/Degree
- 1-2 years’ experience in a similar role, in a manufacturing/fmcg environment
- MS Office (Word, Excel and Outlook) competence essential
- Knowledge of ERP systems (SAP and/or Syspro)
- Project management certification would be advantageous
Duties & Responsibilities
- Capex Project Management Activities
- Coordinating the financials of Capex budget which includes Analyzing, Maintaining, Optimizing the Capex Budget and Coordinating within this budget according to existing policies and procedures.
- Manage cash flow projections by recording, reviewing and reporting actual cash flow and variance to senior management on a regular basis
- Manage the project plan by recording, reviewing and communicating progress and or results of project deliverables to senior management via Monthly Project meetings.
- Inform/report senior management of project challenges and driving resolution.
- Manage and drive renovation upgrade projects – Define scope of work, meeting with contractors and monitoring of project to deliver on time and within budget.
- Create activity plans focusing on timing and financial milestones.
- Scheduling of resources to activities and revise where required on renovation projects
- Review/revise the project schedule with senior management.
- Maintain the rolling 5-year Capex budget.
- Inform head office of completed projects and initiate capitalization process.
- Complete capitalization documentation and submit.
- Upkeep of asset register for Engineering and the manufacturing plants.
- Coordinate a yearly asset verification process. Remove identified unused assets from asset register via MOFA documentation.
- Buyer
- Converting purchase requests into purchase orders.
- Maintain a positive relationship with technical personnel.
- Obtain at least 3 quotations prior to adjudication of an order.
- Follow up on all orders that are outside of the negotiated lead time and take corrective action.
- Constantly strive to improve vendor relations and provide long term information that would enable the vendor to improve their service and create a better understanding of our mutual business requirements.
- Evaluates, selects and negotiates with appropriate suppliers based on supplier capacities, cost and quality on renovation projects.
- Responsible for developing and maintaining good relationships with nominated equipment suppliers to establish a supplier base.
- Management of supplier costs within the company’s policies, procedures and approvals framework (stay in approved budgets)
- Conduct all purchasing with the appropriate skill and integrity and conduct negotiations in a professional manner.
- Maintains accurate and complete records related to all purchasing and supporting activities.
- Ensure that client BEE certificates/ratings were received and direct the short and long term objectives to clients without BEE ratings.
- Assist with duties of the technical buyer when she is on leave/sick.
- Administrative
- Managing and maintaining budgets as well as invoicing.
- Align business processes with other supporting departments such as Finance and SHEQ.
- Arrange payments as per cashflow projections
- Monthly board reports.
- Using a variety of software packages such as Microsoft Word, Outlook, Powerpoint, Excel, Project Management to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
- Ensure alignment between offices with relation to vendors, policies and procedures where applicable.
- Arranging travel and accommodation for suppliers / contractors.
- Arranging in-house events.
- Update and maintain leave schedules of department.
- Maintaining office systems.
- Assist with all DMS queries and in-house training.
- General administrative duties
How to Apply for this Offer
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