• To assist Clothing Buyers/Planners and Stores as required on any admin and master data queries and ensuring that all admin received is completed timeously and accurately.

Minimum requirements

• Matric
• 2 -3 years Clothing Retail Experience
• Previous experience of an Clothing administrative capacity

Key responsibilities

Sample/prototype management

• Ensure all fits are set up and conducted aligned to the critical path
• Ensure that all sample documentation is managed effectively – thereby ensuring that samples of all styles are available at all times, on the correct rails
• Manage the control of review samples
• Request local and indirect seals timeously to ensure on time allocations and delivery to stores

Administration and record keeping 

• Ensure that accurate records are kept of all lab dyes, print approvals for suppliers and updated on the 26 weeks
• Ensure that buying related files including photographic record of ranges are controlled and managed.

Stakeholder Management

• Close working relationships with suppliers including regular standstills with the team regarding outstanding queries and delivery status

In season trading

• Assist in preparation of necessary samples and documentation for weekly departmental sales meetings.

Marketing and Online sample Management

• Ensure that product is passed on to online team on time with all relevant information completed as requested by the online team
• Manage the control of marketing and online samples

Article Creation and Master data management

• Create clothing article and Pre-Pack articles from the Buyers Capture Sheet.
• Change the Selling Price (Direct or DC) to ensure correct selling price is captured for stores.
• Maintain Imports Data in SAP and Imports System.
• Audit and maintain values to make sure the prices on the Source Document matches SAP.
• Amend Article Indicators actioned on the system according to instructions from the Clothing Buyer/Planner.
• Update article master data based on vendor/buyer/Planners requests.
• Ensure data integrity for list/delist transactions are actioned in line with agreed SLA’s.
• Amend the system when products change source of supply.
• Extend articles to the DC and ensure data integrity for all DC listings.
• Verify the Data input to ensure timeous and accurate capturing.
• Respond and resolve all queries from business timeously.