Education & Qualifications

• Grade 12 (or equivalent)
• Relevant secretarial degree / diploma / courses
• Certified Administrative Professional Programme (CPA) and Certified Professional Secretary (CPS) qualifications would be advantageous.

General Knowledge & Experience

• Proven executive secretarial / Personal Assistant experience of a scope and level aligned to this position.
• Demonstrated SAP experience.
• Computer Literate (MS Office – Word, Excel, PowerPoint, Outlook, Internet)
• Excellent Organizational and administration skills
• Excellent Communication Skills (both written & verbal)
• Problem Solving skills
• Numerically proficient
• Interpersonal skills
• Detail Conscious
• Reliable
• Proactive

Role Accountabilities

• Manage and co-ordinate diaries.
• Arrange national and international travel for team members, including compiling of business itineraries and obtaining of visas.
• Administration of the department’s budgets, costings and spend; tracking invoices and payments.
• Process accounts for payment or reimbursements for expenses paid on the SAP system, follow-up and reconcile invoices and costing.
• Co-ordinate internal and external meetings, conferences, seminars, workshops, functions, etc.
• Distribute incoming and outgoing correspondence.
• Manage and maintain a structured filing system that promotes control and easy retrieval of documentation
• Effective administration of office resources.
• Compile accurate and well-articulated documents and presentations.
• Screen calls, take messages, manage queries and endeavour to proactively resolve issues where appropriate.
• Maintain close liaison with team members whilst they are out of the office.
• Process invoices/foreign payments.
• Manage stationery requirements.
• Liaise with clients, suppliers, service providers and VIP guests.