Cold Store Administrator – Night Shift Job at Ellahi Consulting

Position Overview

• We are seeking a detail-orientated and reliable Cold Store Administrator to support our Cold Store operations on night shift. You will provide clerical support to the Cold Store Manager, coordinate daily administrative functions and stand in for Admin Operations Clerks when required.

Qualifications & Skills:

• Matric
• Computer literate – Strong Excel essential
• Report writing skills
• ERP and SAP B1 advantageous

Experience:

• Minimum 3 years in a Warehouse or similar environment
• 3 – 5 years administrative experience

Requirements:

• Vibrant, hardworking, loyal go-getter and team player
• Excellent written and verbal communication and interpersonal skills
• Honesty, integrity and reliability
• Strong attention to detail
• Problem-solving and critical thinking – able to think on your feet in a fast-paced environment
• Sound judgment and decision-making ability
• Urgency, results-orientated and self-motivated – able to work with little supervision
• Willingness to learn
• Strong ability to multitask, work under pressure, meet deadlines and prioritise
• Good time management and organisational skills
• Flexibility regarding work demands
• Own transport preferred
• Willing to work Night Shift 17:00 – 02:00

Key Responsibilities:

• Maintain daily attendance registers for all shifts
• Manage day-to-day employee records and MHE driver licences (physical and digital)
• Coordinate weekly timesheets, scan and submit to HR
• Service provider management – scheduling, OHS compliance checks, booking in, allocation to work areas, ensuring POs are issued before work commences
• Assist with obtaining service provider quotations and creating Purchase Orders on SAP
• Maintain filing system for service provider data
• Chep pallet control and reconciliations
• Order office stationery and supplies
• Assist with updating office policies and SOPs
• Procurement of stock from internal and external suppliers
• Act as liaison between Cold Store, Logistics, HR, Payroll, Trading and other departments
• Documentation control for internal processes, stock, MHE and local deliveries
• Check completion and accuracy, scan daily local delivery notes against load sheets
• Maintain maintenance files for all equipment
• Prepare regular operational reports

Deadline: 15th October,2026