Committee Clerk needed at Polokwane Local Municipality

Requirements:

• Grade 12, National Diploma in Office Administration/Secretariat/Equivalent will be an added advantage.
• 0-2 Years’ relevant experience. Communication skills, Computer Literacy, especially Microsoft Excel and word.
• Valid driver’s license. Should have good typing skills, good communication skills, confidentiality and good computer skills.
• Knowledge of file tracking system, registry services and records management prescripts. “Graduates in the relevant field will be prioritised”.

Duties:

• Provides secretarial support to various Committee sittings and Forums, by referring to the approved schedule of Committee Meetings and confirming/ reporting any deviations from the schedule to the immediate superior.
• Communicate with directorates for inclusion on the agenda and the submission of reports and agenda items. Circulating notification, agenda and minutes to committee members.
• Provides secretarial support to various Committee sittings and Forums, by referring to the approved schedule of Committee Meetings and confirming/ reporting any deviations from the schedule to the immediate superior.
• Communicate with directorates for inclusion on the agenda and the submission of reports and agenda items. Circulating notification, agenda and minutes to committee members.
• Coordinating the set-up of venue for the meetings. Performing specific secretarial sequences at meetings with regards to circulation and completion of attendance registers and recording of proceedings/recommendations.
• Prepare minutes and notifications of meetings. Recording and updating committee meetings attendance registers. Provide information on request with regard to long-term/continuous absenteeism of officials / delegates to committee chairpersons.
• Updating committee files, records and delivering of agendas to records section for filling purpose.
• Ensure that laid down guidelines are applied and all secretarial and support requirements associated with the Committee functions is efficiently undertaken and completed.