Committee Officer – (2168) needed at University of Western Cape

• The Secretariat provides procedural and administrative support to the University Council, Senate, Institutional Forum and its committees. The Secretariat seeks to appoint a Committee Officer whose responsibilities will include the provision of effective and efficient support to the University’s governance structures and committees.
• This position is ideally suited to a vibrant, self-motivated and efficient person with excellent interpersonal and communication skills.

Key Performance Areas:

• The Committee Officer will largely be responsible for providing secretarial support to committees, including but not limited to arranging committee meetings; compiling agendas and meeting packs; writing of committee minutes and reports; compiling and maintaining of annual workplans of committees, annual updates to committee membership registers, ensuring that members are appointed in accordance with committee terms of reference, maintaining decision and action/matters arising registers for committees, providing procedural advice to committees, faculties and relevant University stakeholders; ensuring expedient communication of governance decisions; archiving of documents; ensuring a schedule of meetings is prepared annually; ensuring compliance with statutes and terms of reference (standing orders); and liaison with internal and external committee members.

Minimum Requirements

• Bachelor’s Degree or equivalent, preferably in administration 
• At least 2 years proven procedural and administrative experience
• Good communication and writing skills in English
• At least 3 years proven experience in business writing, including report and minute writing
• Computer skills (MS Office Suite)
• Demonstrated planning and organising skills

Added Advantages:

• Experience working in a Higher Education environment
• Knowledge of the governance processes in Higher Education would be advantageous
• ICT skills 
• Knowledge of an electronic committee management system would be advantageous

Competencies Required:

• Excellent interpersonal skills
• Ability to maintain confidentiality
• Ability to work under pressure
• Strong attention to detail
• Ability to work effectively as part of a team

Deadline:3rd Decmber,2025