Key Responsibility Areas

• Plans, organises, co-ordinates and attends meetings, takes notes and prepares minutes, under supervision, of committee, sub-committee and any other meetings.
• Prepares agendas, reports, decision notices, information bulletins and minutes on computer under supervision.
• Undertakes research work in respect of incoming matters.
• Formulates draft recommendations and resolutions, under supervision, in accordance with legislation.
• Organises distribution of agendas, circulars, notices of meetings, minutes, postponement notices by submitting to Printing Section.
• Deals with correspondence arising from meetings and finalises all decisions and directives.
• Maintains records and schedules such as register of councillors’ meeting attendance and minute books.
• Receives and processes, all reports in respect of various statutory requirements including bylaw and tariff amendments.
• Maintains Outstanding Matters Schedule by adding to or deleting from the schedule those items which have not been finalised or have been finalised.
• Undertakes any Committee related duties as directed by the Chief Committee Officer or the Manager.

Essential Requirements

• Grade 12 (NQF Level 4) and a certificate in in Public Administration or Business Administration or any other related and equivalent certificate.
• 2 Years relevant experience.
• Computer Literacy.

Preferred Requirements

• Diploma (NQF Level 6) in Public Administration or Business Administration or Financial
• Management or equivalent.
• 3 Years relevant experience.